Office Receptionist/Admin Assistant

Sun Forest Construction is a premier Design Build firm specializing in high-end Remodel and Custom Home projects throughout Central Oregon. The company is a well respected, 100% employee owned company which was founded in 1977. We consider ourselves to be a lifestyle employer who strongly encourage a positive work environment and work-life balance for all employees.

POSITION SUMMARY:

This position acts as the office receptionist; provides administrative support to office and field staff, performs various clerical duties, and assists with marketing projects, permit processes, safety program, vehicle management, and other tasks as needed.

QUALIFICATIONS:

• High School Diploma, good overall office skills, some clerical experience or education preferred.
• Proficiency with Microsoft Office suite, some experience with graphic design tools including Photoshop and InDesign.
• Professional, polished, and personable.
• Must be detail oriented, have good organizational skills and use of good judgment when prioritizing workflow.
• Must be reliable, dependable and on-time for work each day.
• Valid Oregon driver’s license and driving record that meet insurance requirements.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Good verbal and written communication skills required, including the ability to accurately compose, proofread and produce business related documents.
• Must have excellent interpersonal skills to be able to deal effectively & professionally with co-workers, clients, sub-contractors, vendors, and others involved with business operations.
• Must be comfortable managing multiple tasks, answering phones, greeting visitors, while keeping an organized desk and office environment.
• Ability and technical skills to assist with various tasks including marketing projects, permitting processes, safety program, and management of company vehicle fleet.
• Must have high ethical standards & be able to uphold Sun Forest’s excellent reputation in the business community.
• Must have the physical ability to meet the demands of the position, which include standing, stooping, kneeling, crawling, and other office duties as required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions within the limits of the physical demands of this position.

JOB DUTIES & RESPONSIBILITIES:

1. Create a clean, warm, and welcoming atmosphere in the front office area, promptly answer incoming calls in a friendly manner, take messages and screen potential clients using “intake” form.
2.  Keep break room clean and organized. Reorder and restock supplies as needed. Ensure copier and all other office supplies are functioning properly.
3.  Daily tasks as assigned (details TBD).
4.  Assist the office team with various tasks including but not limited to; ordering plans, coordinate subcontractor bid process, permit submittals, warranty books, safety program/materials, manage vehicle records and maintenance, etc.
5.  Provide general office support to the custom homes sales, design, HR, marketing, and accounting staff.
6.  Exhibits good judgment, high ethical standards, and competent decision-making skills at all times, and represents Sun Forest reputably with our clients, staff, suppliers, business associates, and in the community.

EMPLOYEE BENEFITS:

Sun Forest Construction is a 100% employee owned company and consider ourselves a lifestyle employer, who strongly encourage a work-life balance. An overview of our comprehensive and competitive benefits program is highlighted below.

• 100% employee owned company (ESOP)
• Paid Time Off
• 7 Paid Holidays
• Competitive Pay
• Lifestyle employer
• Discretionary Bonuses
• Health Benefits Package (Medical, Dental, Vision, Hearing)
• Flexible Spending Account
• Employee Assistance Program
• 401(k) w/ employer match
• Full-time, M-F schedule
• Collaborative team environment
• Opportunities for career advancement