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Transactions Coordinator

Full Time

Website Pahlish Homes

Pahlisch Homes builds master plan communities that create a place for people to gather, connect, and experience authentic community with neighbors.  The Transaction Coordinator helps the agents facilitate a smooth sales experience by ensuring contract terms are met. If you are a detail-oriented individual with a passion for real estate and a desire to be helpful, we encourage you to apply for this opportunity.


  • Collaboration: Working cooperatively with others to deliver positive results; sharing helpful information and resources in a timely manner, accommodating others’ needs, and asking for help when needed to meet deadlines and commitments.
  • Communication:  The ability to interact and exchange information effectively with others; keeping stakeholders informed of important information in a timely manner, and engaging in meaningful dialogue that results in greater clarity.
  • Positive Energy:  Engaging with coworkers in cheerful, respectful, polite manner; contributing constructively to conversations and team meetings and avoiding behaviors that drain energy from others.
  • Problem-Solving/Critical Thinking:  The ability to analyze workplace problems, come up with creative solutions, and then to test and effectively implement the solutions within the scope of responsibility.
  • Solution-Focused: Solutions-focused people don’t let workplace problems stop their progress.  They remain focused on finding the best possible solution to resolve the problem so that quality work can continue.
  • Taking Responsibility:  Completing tasks without being prompted; working constructively with others to complete projects; and exercising initiative beyond just the scope of a job description.
  • Team Accountability:  Understanding the interdependency of the workplace and acknowledging that individual work impacts the work of the team and the work of the overall organization.  An accountable team member will ensure their own work is done in a timely and effective manner to contribute to the success of their own team and the Company.


Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.
  • Update and pull reports daily using Smartsheet and Excel and distribute to internal teams
  • Data entry of contract terms and conditions into systems
  • Track the progress of the transaction from pending to closing
  • Work with sales agents to acquire any missing documents prior to closing
  • Preparing and reviewing contracts, addendums, and other legal documents
  • Managing timelines and deadlines for all parties involved
  • Ensuring compliance with all applicable laws, regulations, and industry standards
  • Assist Transaction Manager with administrative tasks and perform other related duties as assigned


  • Two years of administrative support experience in real-estate industry
  • Familiarity with real estate contract terms and conditions
  • Strong skills in Microsoft Office Suite and the ability to learn new systems quickly
  • Strong organizational and time management skills
  • A high level of attention to detail and accuracy

To apply for this job please visit

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