Description

Hennebery Eddy Architects seeks a detail-oriented Project Coordinator for our Bend office. This position will provide administrative and event coordination of the office and work directly with architectural teams, supporting them by executing a wide variety of administrative tasks. This role is part of the larger firm-wide administrative team which all work to support each other as necessary. This position requires the ability to work in a fast-paced environment, multi-task, meet aggressive deadlines, and may require working overtime during peak periods. This position requires attendance in the Bend office Monday through Friday.

Responsibilities

Project Coordination

• General project team support including proofreading, reproduction, scanning, filing, coordination, etc.
• Schedule project meetings and arrange meeting logistics.
• Coordinate meeting materials, assist with meeting set up, and translate meeting minutes.
• Construction Administration support, including maintaining submittal and contractor requests for information (RFI) logs and tracking.
• Prepare and format letters, proposals, specifications, and other documents.
• Excel processing and formatting of spreadsheets, tracking logs, and budgets.
• Tracking task completion.
• Project accounting including vendor and client invoicing, financial projections, and tracking project standing for specified project teams.
• Coordinate and manage travel arrangements for specified project teams.

Office Administration

• Phone and guest reception.
• Office hospitality including ordering and stocking supplies, organizing kitchen area, tidying meeting areas, setting up and breaking down meetings.
• Manage office-wide event calendar.
• General office maintenance coordination with vendors and building management.
• Responsible for office appearance.
• Assist with new hire onboarding as needed.
• Assist with conference room hardware support, workstation set up, and troubleshooting as needed.
• Provide administrative support to managing principals.

Qualifications

• Minimum of one year of relevant experience in a similar role and/or experience with an architecture firm preferred.
• Bachelor’s degree preferred.
• Attention to accuracy and detail. Responsible for the overall quality of work produced.
• Superior organizational skills.
• Self-starter with diligent follow through.
• Demonstrated customer service-oriented mindset.
• Able to work both independently and as part of a team.
• Strong work ethic, ability to multi-task, and work under deadline pressure.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel required.
• Proficiency in Adobe InDesign, Bluebeam, Smartsheet, and Microsoft Project preferred.
• Minimum of two references preferred.

To Apply

For consideration, please submit a cover letter and resume.

About Hennebery Eddy

Headquartered in Portland, Oregon, we serve clients throughout the West with additional locations in Bend, Oregon, and Bozeman, Montana. Hennebery Eddy was named the 2018 firm of the year by the AIA Northwest & Pacific Region are also recognized as a JUST Organization through the International Living Future Institute, reflective of the firm’s long-standing commitment to equity and social justice. Visit www.henneberyeddy.com to learn more.

Benefits

Hennebery Eddy offers a comprehensive benefits package including but not limited to competitive health plan options, flexible paid time off, monthly cell phone stipend, paid volunteering days, a community service scholarship, a sabbatical program, and reimbursements for professional development, licensure, and certification.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Hennebery Eddy Architects, Inc., is an Equal Opportunity Employer, including Veterans and Disabled.