Administrative Assistant

Are you looking for a unique opportunity to help people in our community get the medical care they need while working for an organization chosen as of the 100 Best Non-Profits to work for in Oregon for the last 4 years in a row?

About Us:

Volunteers in Medicine Clinic of the Cascades is a safety net clinic that provides free access to healthcare for low-income individuals in Central Oregon (Deschutes, Crook, and Jefferson counties) without insurance by engaging volunteer, supervised by staff, to serve individuals who need their expertise, and in collaboration with local community referral partners who provide medical and dental services on a pro bono basis. Our patient centered, inclusive, approach provides a caring environment that promotes and respects the dignity, culture and values of our patients and families, with ethical medical care in an environment free from bias, stigma, and indifference. Above all, VIM is a warm, friendly, and rewarding place to work with over 200 people who volunteer their time to ensure that everyone in our community has access to healthcare.

Summary of Position:

The Administrative Assistant is an administrative role that assists leadership with a variety of tasks to ensure the smooth daily operations of the clinic. In this role we are looking for a highly organized, detailed, self-starter to assist with daily clinic activities and administrative tasks to work with our team and volunteers.

Principal Duties and Responsibilities:

• Performs all essential functions under the direction of the Director of Operations.
• Assists with the management of daily operational activities.
• Performing administrative tasks.
• Assists with HR tasks such as staff recruitment and onboarding.
• Manages supplies, provides general IT support, and facilities maintenance.
• Assists with payroll, AP and deposits.
• Database entry and management.
• Assists with project management, development activities and event coordination.

Experience and Education

• Required: High School Diploma
• Preferred: Associates degree
• Ability to multitask and prioritize.
• Self-starter with strong problem-solving skills.
• Experience in office management or an administrative role.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Ability to work efficiently with minimal Supervision.
• Proficient in technology and general office equipment.
• Good knowledge of Microsoft Office applications.

Compensation

The wage range is per hour depending on experience. $21.00- $26.00
Full time: 30-40 Hours per week.

Benefits

Benefits include group medical, vision, and dental insurance (VIM pays 100% of a base plan with additional options available with employee cost share.) flexible spending account, life insurance, Simple IRA retirement plan with a 3% employer match; and a generous personal-paid-time-off policy. We invest in continuing education opportunities for all staff in ways that will help them succeed.

Our team consists of 12 Staff members and 13 members of our board of directors. Our facility is located on the East side of Bend on the St. Charles Health System hospital campus.

We envision a Central Oregon where disparities are eliminated so that the health and wellbeing of all

people can be optimized. If our values align, we would love to meet you!

If this sounds like an exciting opportunity for you, but you have only part of the qualifications listed, please consider applying. We are open to applicants from varied backgrounds and lived experience. If this applies to you, include an explanation in your cover letter for our consideration.

To Apply

Submit cover letter and resume.

Please submit applications by September 15th by 5:00 PM

Applications will be considered until the position is filled.
Initial review of applications will begin September 18, 2023.

Volunteers in Medicine provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. VIM complies with applicable state and local laws governing non-discrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.