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Human Resources Administrative Assistant

Full Time

Website sunriverresort Sunriver Resort

The HR Administrative Assistant assists in managing the day-to-day operations of the HR department. S/he will play integral role in the HRIS system, reception duties and overall administration tasks.  S/he will ensure all personnel records are maintained timely and are in compliance with all labor laws and internal policies.

The Administrative Assistant will always conduct them self in a manner that supports the core values of Sunriver Resort: Trust, Open & Honest Communication, Commitment

The Administrative Assistant shall strive to provide exceptional service to both internal and external guests at all times. S/he will be responsible for exemplifying the Sunriver Resort Culture as well as promoting Sunriver Resort as both the Destination and Employer of Choice!

Essential Functions

  • Provides reception duties for the HR office- meet & greet public, answer phones, filing, etc.
  • Opens and closes the office daily
  • Responsible for processing/filing incoming paperwork
  • Responsible for all HRIS systems input and pulling reports
  • Accurate and consistent use of the Chart of Accounts
  • Responsible for processing all invoices and reconciling the purchasing card
  • Sends and distributes office mail
  • Prepared and issues associate ID cards and nametags
  • Manage the Resource Center; managing schedule requests and conflicts and ensure daily cleanliness, organization, and configuration
  • Provide administrative support to the Sunriver Resort Safety Committee and Safety & Asset Protection Manager
  • Assists with answering basic benefits and work perk questions
  • Assists with associate recognition events, job fairs, and any other events as deemed necessary
  • Maintains check log for all manual payroll checks
  • Responsible for Associate Discount Lodging Program
  • Monitors training attendance through the resort with files and HRIS records
  • Partner with HR Coordinator to create and deliver Pay Day Press every pay day
  • Prepares new hire paperwork packets as needed
  • Responds to all reference check and employment verification inquiries. Partners with Payroll as needed
  • Assists in the seasonal recruitment process
  • Assists in Open Enrollment and benefits enrollments as needed
  • Performs internal self-audits
  • Prepares supplies for New Associate Orientation as needed
  • Assist with the verification of IDs for I-9 and E-Verify compliance
  • Responsible for the proper filing and documentation of I-9s for current and terminated associates
  • Orders and maintains organization/stocking of all office supplies
  • Supports HR staff with clerical duties as needed
  • Tracks Annual Performance reviews and processes mass increases
  • Performs other duties as assigned by the HR Assistant Director and/or HR Director
  • Any other duties deemed necessary, to include in the winter months offering administrative support to other departments where deemed necessary


  • High School diploma required
  • Two or four year degree strongly preferred
  • Prior office experience required
  • Prior HR experience preferred
  • Prior hospitality experience preferred

Property Introduction

Sunriver Resort is Oregon’s most popular resort destination, is located on the Eastern slopes of the Cascade Mountain Range, 17 miles south of Bend, Oregon . Enjoying nearly 300 days of sunshine each year, Sunriver Resort combines world-class recreation and resort amenities with Oregon’s natural beauty to create an extraordinary vacation destination. The resort boasts three world-class golf courses, which have won many awards including Golf Magazine’s coveted Gold Medal as one of America’s best golf resorts. Guests looking to relax can take refuge in our renowned Sage Springs Club and Spa. Offering a full range of massages, facials, body treatments, and salon services, our spa is the refuge of choice for relaxation-seekers.

Company Introduction

Sunriver – The Start of The Unforgettable 3,300-ACRE COMMUNITY Inspiration, discovery and treasured memories await you in this stunning mountain resort. Tee off on one of 4 award-winning golf courses or rejuvenate in our beautiful spa and fitness center. Splash in The Cove aquatic center. Fly fish for that big one on the Deschutes. Stay in one of our luxurious homes or suites. Immerse in endless year-round recreation and relaxation.

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