Purchasing Manager

DEPARTMENT SUMMARY:

The Procurement department provides many services to our multi-hospital organization and clinics. Our services include spending insights, procurement, sourcing, contracting, supplier management, clinical supply integration and regulatory reporting. Our team works in partnership with clinical and business partners to deliver high quality products and services at the best possible value.

POSITION OVERVIEW:

The Procurement Manager at St. Charles Health System manages and leads a team of professionals in support of enterprise-wide procurement/purchasing activities. Responsibilities include strategic planning and sourcing, process/project management development, managing and maintaining procurement technology, developing and maintaining the supplier program, and staffing and implementing the most effective procurement processes. This work is done in collaboration with the Logistics, Accounting, Finance, Grant, Quality, and Information Technology teams and suppliers to identify and drive total delivered cost savings, security of supply, innovation, and process improvements. The Procurement Manager collaborates with departmental leadership to continually monitor approved vendor performance, ensure each departments supply needs are fulfilled, and develop and execute initiatives to streamline the procurement process. This position is responsible for maintaining accurate records and compliance with all local, state, and federal regulatory filings and laws. This position manages assigned caregivers.

ESSENTIAL FUNCTIONS AND DUTIES:

• Deploys and manages operational procurement excellence across all sites.
• Oversees execution of procurement policies, procedures, and processes.
• Manages procurement technology and associated master data. Oversees the ongoing maintenance of the MMIS item file via data cleansing routines and data entry discipline. Oversees the ongoing maintenance of the master MMIS vendor and manufacturer file.
• Ensures key metric reporting is accurate, timely, and utilized to drive performance. Uses scientific methods to improve work, providing root cause analysis and continuous improvement solutions.
• Provides input to sourcing strategies and develops internal/supplier relationships that extract maximum value from the current and potential supplier base.
• Ensures that company procurement practices and strategies are continuously challenged and refined.
• Continuously evaluates and assesses supplier performance reports consistent with agreed to requirements to ensure consistency in quality, service, and delivery targets.
• Develops, aligns, and drives strategic projects to improve procurement processes, tools, and efficiencies.
• Leads improvement projects and represents procurement department in improvement projects in collaboration with other teams.
• Develops and maintains knowledge of operations management and processes.
• Builds and cultivates relationships with key internal and external stakeholders.
• Responsible for budget development, regular monitoring, accountability and meeting all operational targets for all areas within span of control.
• Hires, directs, coaches, and monitors the performance of all direct reports, to develop and maintain a high-performance team that meets organizational and department goals.
• Monitors and ensures all direct reports are current with compliance and safety requirements. Implements and manages all organizational safety directives and goals.
• Provides and oversees team’s delivery of customer service in a manner that promotes goodwill, is timely, efficient, and accurate.
• Collaborates with teams to review processes and identify/implement opportunities for improvements, applying Lean concepts and tools.
• Supports the vision, mission, and values of the organization in all respects.
• Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
• Provides and maintains a safe environment for caregivers, patients, and guests.
• Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
• May perform additional duties of similar complexity within the organization, as required or assigned.

EDUCATION:

Required:

• Bachelor’s degree in business, accounting, or another related field. Sufficient professional business experience in leadership, program or project management activities may be considered in lieu of bachelor’s degree.

Preferred:

• Master’s degree in business, accounting, or another related field.

LICENSURE/CERTIFICATION/REGISTRATION:

Required:

• N/A

EXPERIENCE:

Required:

• Minimum five (5) years experience in procurement, supply chain or corporate accounting. Minimum one (1) year experience in a leadership role.

Preferred:

• Experience in the Healthcare industry. Working knowledge of Workday finance and supply chain.

ADDITIONAL POSITION INFORMATION:

Communication/Interpersonal

• Must have excellent communication skills and ability to interact with a diverse population and professionally represent SCHS.
• Ability to effectively interact and communicate with all levels within SCHS and external customers/clients/potential employees.
• Strong team working and collaborative skills.
• Ability to work under pressure in a fast-paced environment.

Computer

• Intermediate ability and experience in computer applications, specifically MS Office.
• Experience with reporting systems (crystal, sequel, or access) desirable.
• Basic understanding of database concepts.

PHYSICAL REQUIREMENTS:

• Continually (75% or more): Sitting, keyboard operation, use of clear and audible speaking voice and the ability to hear normal speech level.
• Frequently (50%): Standing, lifting 1-10 pounds, grasping/squeezing.
• Occasionally (25%): Bending, reaching overhead, carrying/pushing, or pulling 1-10 pounds.
• Rarely (10%):  Walking, stooping/kneeling/crouching, climbing stairs.
• Never (0%):  Climbing ladder/stepstool, lifting/carrying/pushing, or pulling 11-50 pounds, operation of a motor vehicle, ability to hear whispered speech level.

Exposure to Elemental Factors

• Never (0%):  Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface.

Blood-Borne Pathogen (BBP) Exposure Category

• No Risk for Exposure to BBP