The Administrative Coordinator supports the day-to-day operations of Sunriver Nature Center & Observatory by providing strong administrative support and communication across the organization.

This role serves as a central hub for internal coordination and external communication, helping ensure that staff, members and partners receive timely information and that internal systems run smoothly.

In alignment with SNCO’s mission: to foster curiosity and create educational experiences that inspire a deeper connection to space and the natural world, this position enables the team to focus on mission-driven work by maintaining clear systems, organized information, and responsive communication.

Key Responsibilities

Administrative Coordination & Office Support (45%)

• Coordinate shared organizational calendars, including meetings, committees, and campus space usage.
• Prepare for meetings (scheduling, materials, basic set-up).
• Maintain organized digital and physical filing systems (OneDrive, shared docs, etc.).
• Oversee basic office operations including supplies, mail distribution, and shared spaces.
• Proactively respond to and fulfill a variety of administrative needs.
• Daily errands including post office, bank and as other locations as needed.
• Help foster an organized, positive, and collaborative workplace environment.

Communications & Customer Service (35%)

• Serve as the first point of contact for inquiries via the main phone line, voicemail, and email inbox.
• Respond to or route inquiries in a timely, friendly, and professional manner.
• Coordinate campus reservations and scheduling for rental groups and serve as point of contact.
• Maintain accurate public-facing information (hours, basic website updates, listings).
• Support Development team with donor, member and other supporter communication.

Data & Systems Support (15%)

• Responsible for data entry and basic maintenance in donor database and QuickBooks.
• Support simple reporting needs (attendance, basic tracking, financial reports etc.).

Event & Program Support (5%)

• Assist with event registration, guest lists, and basic coordination.
• Provide occasional support for event setup or logistics as needed.

Qualifications

• Significant experience in administrative, office coordination, or similar roles.
• Strong organizational skills, reliability, attention to detail, follow-through and ownership of tasks.
• Excellent communication skills (written, verbal, and interpersonal).
• Ability to coordinate multiple tasks in a dynamic environment with shifting priorities.
• Comfortable learning new tools (e.g., CRM systems such as Neon One).
• A calm, steady presence. A person that can focus in loud, busy environments.
• Friendly, approachable, and service-oriented.
• Must possess an Oregon Drivers License and vehicle for occasional errands.
• Ability to work positively with a diverse range of demographics.

Work Environment & Physical Requirements

• Desk-based computer work.
• Frequent physical tasks on and off campus with occasional lifting of up to 50 pounds with or without assistance.
• Day shift Monday through Thursday 9am-4pm

Equity Statement

Sunriver Nature Center & Observatory is committed to creating a workplace that promotes equity and belonging. We encourage applicants of all backgrounds, identities, and experiences to apply.