This is a full-time, in-person position in our Bend office. ‎Proof of COVID-19 vaccination is required.‎
‎ ‎
The Office Assistant must deliver excellent internal and external client service in a pleasant and ‎professional manner. This position will ‎provide support to the Bend office. In addition, this ‎position requires the ability to learn and utilize computer software, follow instructions carefully ‎‎and accept a full variety of projects, work on multiple projects simultaneously, and meet ‎‎deadlines as assigned. ‎

Essential Functions: ‎

• Responsible for organizing files, creating pleading indexes, closing files and working with ‎the records department
• Contact entry into InterAction
• Assistance with client holiday events and gifts, and coordination of office events such as ‎monthly lunches
• Drafting correspondence shells
• Process invoices for payment and check requests
• Travel arrangements
• Prepare expense reimbursements
• Project support under legal assistant or paralegal supervision
• Greeting clients and visitors
• Perform daily housekeeping tasks such as loading and unloading the dishwasher, brewing ‎coffee, cleaning the conference rooms, stocking the refrigerator, and running errands
• Electronic file management, including saving emails to Filesite
• Transcription
• Scanning incoming mail and dispersing to the legal assistants and paralegals or saving to ‎Filesite
• Copy and scanning projects
• Assist with large mailings
• Prepare UPS/FEDEX slips for overnight delivery
• Responsible for conference room set-up, including AV equipment, lunch orders, and clean-up following
• Maintain schedules for Conference Rooms and visiting attorney offices; send daily emails ‎to the office with these schedules
• Responsible for scheduling client meetings
• Maintain supply room

Competencies:‎

• Ability to manage multiple projects, activities, and tasks simultaneously
• High level of organizational skills
• Highly developed verbal and written communications
• Excellent time management skills ‎

Preferred Computer Skills:‎

• Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint
• Interaction ‎
• ‎3E‎
• FileSite ‎
• Intapp
• Estate works

• Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
• Interaction ‎
• ‎3E‎
• FileSite ‎
• Intapp
• Estate works

Education and Experience:

• High School diploma or GED required and one year of office experience. Any ‎satisfactory combination of experience and education will be considered. ‎
• Experience working in a law firm is a plus.‎

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal ‎Support Services Manager at Recruiting@schwabe.com. ‎