OFFICE MANAGER (Behavioral Health / Outpatient Clinic) — Peak Wellness Services

Location: Bend, OR

Schedule: Full-time, 8:30 AM – 5:00 PM, Monday through Friday

Pay: $25 – $30 per hour, medical, vision, dental insurance, and retirement

Start Date: 04/06/26 – 04/20/26

About Peak Wellness Services

• Peak Wellness Services is an outpatient mental health practice providing high-quality psychological services to our community.
• We’re looking for an organized, warm, highly reliable Office Manager to keep our clinic running smoothly.

What You’ll Do

• Front office operations
• Open/close clinic, manage daily flow, keep the office tidy and stocked
• Maintain a calm, professional client experience in the lobby and on the phone
• Scheduling and coordination
• Support clinician schedules, room coordination, and basic calendar management
• Manage intake coordination and communicate next steps to clients
• Track forms, releases, referrals, and general paperwork workflows
• Maintain accurate records and internal tracking logs
• Insurance billing support
• Assist with insurance verification, statements, payment collection, and basic billing tasks
• Coordinate with the biller/clinical team to resolve admin-related issues
• Clinic support and vendor management
• Coordinate facility needs, vendor contacts, supplies, printers/tech basics
• Handle mail, scanning, filing, and document management
• Point person on coordination with payroll, bookkeeping, health insurance, and other outside entities

What We’re Looking For

• 2+ years experience in office management or medical/behavioral health admin (preferred)
• Strong communication: friendly, direct, and professional
• High attention to detail, anticipation of team needs, and follow through
• Comfortable with multiple systems (EHRs, Google Workspace, spreadsheets)
• Discreet and trustworthy with confidential information (HIPAA)
• Able to stay steady under pressure and manage competing priorities

Bonus Points

• Experience in a therapy/medical office
• Familiarity with insurance verification and client billing workflows
• Experience with EHRs (e.g., SimplePractice or similar)

What You’ll Get

• Stable schedule in a mission-driven practice
• Supportive team environment
• Paid time off, sick time, holidays
• Health benefits (Medical, vision, and dental)
• Retirement (Simple IRA with company match)

How to Apply

• Send: resume and short cover note (or 5–8 bullet points on why you’re a fit)
• Email to: dr.kyle@peakws.org with subject “Office Manager – Peak Wellness Services”
• Applications reviewed on a rolling basis.

Equal Opportunity Employer

• Peak Wellness Services is an equal opportunity employer and welcomes applicants from all backgrounds.