Corporate Purchasing Agent

On-site at the Corporate Office located in Bend, Oregon.

The Oxford Collection of hotels is a rapidly growing, innovative and progressive organization that truly recognizes the value of its employees. We are looking to expand our exceptional team with talented, energetic individuals who embrace our values and are devoted to being second to none. We offer competitive pay and a robust benefits package (medical, dental, vision, 401k/profit sharing, PTO, and property discounts).

POSITION SUMMARY:

The Corporate Purchasing Agent will be responsible for the day to day purchasing and yearly capital expenditures for large new construction and remodel projects as well as the day-to-day operating items for existing hotel properties. This position works directly with the designers, regional vice presidents of operations, and general managers to plan, purchase and meet expense budget forecasts. Purchasing liaison between the home office, construction, hotels and product representatives.

ESSENTIAL DUTIES & RESPONSIBILITIES:

All duties and responsibilities of this position are to be performed with exceptional caring and genuine guest service upholding the Oxford Collection of hotels standards and culture at all times. Prepare and analyze proposals and determine appropriate elections of suppliers based on the company standards and expectations.

• Negotiate cost effective purchases for all supplies and services, while meeting all company guidelines and quality specifications and managing inventory.
• Monitors vendor ability to provide timely, consistent quality, and cost-effective purchases according to established specifications.
• Examine and review proposed products and services to determine compliance with company specifications or standards, suggest substitute items when beneficial.
• Manages and reviews project timelines to achieve desired outcome.
• Work closely with the construction team to complete the agreed upon timelines.
• Work closely with Accounts Payable to ensure accurate and up-to-date accounting; creates, submits, processes Purchase Requisition, Purchase Order and Payable Invoice documents directly in Yooz (Accounting software).
• Must maintain accurate quantity of products ordered and communicate reconciliation of such products received by each property.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Maintains knowledge of trends, prices, buyers, and delivery conditions to anticipate future material availability; directs purchasing programs accordingly.
• Develops and maintains inventory databases for supplies and materials used.
• Negotiates and completes contracts with vendors for optimal cost, delivery times, shipping, freight pricing and coordination.
• Reviews purchase orders and contracts for compliance with company and departmental policies.
• Collaborates with hotel operations and corporate operations, to maximize efficiency in the purchasing and inventory control department.
• Communicates with suppliers to resolve problems that may arise regarding delivery, quality, price, or conditions of sale.
• Purchases large and complex items.
• Develops and implements policies and procedures related to purchasing and inventory control with a goal to maximize efficiency and optimize workflow.
• Performs other duties as assigned.

Other (10%): Other duties as assigned

COMPETENCIES

• Professional Appearance – Maintains high standards of personal appearance and grooming
• Customer Service – Understands and meets the needs of customers
• Team Orientation – Works cooperatively with others, establishes rapport and assists others
• Negotiation Skills – Successfully closes negotiations achieving best possible outcome for the company
• Autonomous / Self Directed – Works well and achievers results with little if no supervision.
• Problem Solving – Sees and is able to define problems and find causes.
• Company Character – Supports company vision and values

EDUCATION & EXPERIENCE

• Bachelor’s degree in related field highly preferred.
• At least five years of purchasing experience required.
• Thorough understanding of purchasing procedures and policies.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills with proven negotiation skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.

JOB REQUIREMENTS

• Valid Driver’s License Required
• Proof of eligibility to work in the United States
• Reliable transportation to and from work
• Reliable and consistent attendance

PHYSICAL REQUIREMENTS

• Must be able to perform simple grasping, fine manipulation, and repetitive hand and arm movements frequently
• Must be able to bend, squat, crawl, kneel, push, pull, climb, and walk on uneven surfaces on a frequent basis
• Must be able to walk, climb ladders and work outside in a variety of weather conditions (rain, wind, snow, heat)
• Must be able to climb stairs both inside and outside and frequently lift 50 lbs. and often exert up to 20 pounds of force to push, pull, carry, lift, or otherwise move objects.

The Oxford Collection of hotels is proud to be an Equal Employment Opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all candidates and employees without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. This policy applies to all terms and conditions of employment. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce.

All offers are contingent on preemployment screening.