Construction Administrative & Accounting Coordinator

Luxe Homes LLC — Bend, Oregon

20–30 hours/week | $32–$38/hour DOE | No benefits

Luxe Homes is a growing high-end residential homebuilder in Bend seeking a highly organized, dependable person to manage day-to-day bookkeeping, construction administration, and office organization.

This is a great fit for someone with experience in construction bookkeeping, accounting, or office administration who wants a flexible part-time role with meaningful responsibility.

What You’ll Do

• Manage vendor bills, expenses, receipts, and accounts payable
• Code expenses by project and cost code
• Reconcile bank and credit-card accounts
• Maintain accurate job-cost records
• Assist with payroll administration through Gusto
• Maintain subcontractor W-9s, 1099 information, insurance certificates, and vendor files
• Assist with construction loan draw documentation
• Maintain QuickBooks Online and JobTread records
• Organize project, accounting, and company files
• Assist with scheduling, follow-up, and general administrative tasks
• Help improve systems and keep the office organized

Schedule

This is a 20–30 hour per week hybrid position.

The role requires approximately two days per week working from the company president’s home office in Bend to organize paperwork, maintain files, and help keep the office organized. Remaining hours may generally be performed remotely.

What We’re Looking For

Ideal candidates will have:

• Bookkeeping or accounting experience
• Strong QuickBooks Online skills
• Excellent organization and attention to detail
• Experience with accounts payable and reconciliations
• Ability to work independently and follow tasks through to completion
•  Strong communication skills
• Comfort handling confidential financial information

Construction industry experience and knowledge of job costing are strongly preferred.

Experience with JobTread and Gusto is a plus, but training is available for the right person.

Compensation

$32–$38 per hour, depending on experience.

This position does not include employee benefits.

We are looking for someone who can become a trusted part of Luxe Homes’ operations and take real ownership of the company’s bookkeeping and administrative systems.