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Community Association Assistant

Full Time

Website Hayden Homes

Join one of the Best Companies to Work for in Oregon, Washington and Idaho!

How You Will Contribute:

The Community Association Assistant provides support to the HOA Manager and Land Development teams by coordinating with internal departments and external agencies, performing administrative tasks essential for the development and management of community associations.

Responsibilities Include:

  • Community Association Coordination and Communication – Oversees the day-to-day needs of community associations. Gathers info for potential communities, liaises with management, coordinates turnover, communicates association details.
  • Meetings and Presentations – attends relevant HOA meetings and trainings, records minutes, approves designs, addresses rule violations, travels locally for reviews and management meetings.
  • Administrative Duties – Performs administrative duties unrelated to HOA responsibilities. Secures ARC approval, maintains an active notary license, handles plat communication, manages invoices, contributes to company projects, and supports department goals.

How You Will Succeed:

Effective communication is second nature to you, and you actively engage in attentive listening. Your collaborative spirit shines through as you contribute seamlessly to teamwork efforts. You exhibit intentional decision-making skills and possess a keen understanding of business dynamics. Your commitment to compliance underscores your professionalism, guiding your actions and interactions. Your proactive approach is evident as you consistently initiate action to drive results.

What You Can Offer:

  • Education 
    • HS diploma required.
    • Bachelor’s degree in Business, Real Estate, or related field preferred.
  • Specialized knowledge
    • Understanding of Homeowner’s Associations and CC&Rs preferred.
  • Skills
    • Proficient in Microsoft Office programs including Outlook, Excel, Word, and PowerPoint.
    • Proficient in PDF editor (Adobe, Bluebeam or equivalent) preferred.
  • Abilities
    • Ability to read and interpret preliminary and final plats.
    • Ability to read, analyze and interpret HOA documents and title reports.
    • Ability to plan, prioritize and manage multiple tasks in a fast-paced environment.
    • Ability to effectively communicate, both orally and in writing, to various audiences
    • Professional Certification – Licensed Notary preferred.
  • Experience
    • Previous Homeowner’s Association and/or real estate experience preferred.

How You Will Be Rewarded:

Hayden Homes’ compensation and benefits package consists of a competitive base salary along with quarterly bonus opportunities, generous health care coverage including medical, dental and vision benefits for team members and dependents, flexible spending accounts, life and disability insurance, 401(k) plan with company match, a team member home purchase discount, paid time off, volunteer time off, education reimbursement and career development opportunities.

To apply for this job please visit workforcenow.adp.com.

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