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Administrative Analyst

Full Time
  • Full Time
  • Bend, OR
  • $5,648.43 - $7,569.43/mo. USD / Year
  • Salary: $5,648.43 - $7,569.43/mo.

Website Deschutes County Sheriff's Office

ABOUT THE SHERIFF’S OFFICE:

The Deschutes County Sheriff’s Office is a full service agency that oversees the adult jail, provides patrol, criminal investigations, civil process and search and rescue operations.

Special units include SWAT, Marine Patrol, ATV Patrol, Forest Patrol, along with five K9 teams. Founded in 1916 and today led by your duly elected Sheriff L. Shane Nelson, the Deschutes County Sheriff’s Office serves over 200,000 residents in Deschutes County.

ABOUT THE COUNTY:

We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,200 employees provide County services in a number of departments, divisions, and offices.

Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.

We hope you’ll consider joining our talented team.

ABOUT THE JOB

The Administrative Analyst performs a wide range of specialized secretarial, analytical, technical, and administrative duties, usually of a confidential or sensitive nature, for the Deschutes County Sheriff’s Office. The Administrative Analyst will work in the Business Unit where they will perform a variety of administrative and operational assignments ranging from day to day to more complex and/or specialized in nature. Work requires the ability to identify and initiate steps to secure required information and to make independent decisions within a limited scope for assigned projects or delegated areas of responsibility; make appropriate decisions and applying judgement to manage and prioritize duties and special projects.

This is a Monday through Friday, 8:00 a.m. to 5:00 p.m. position. Work is performed in a standard office environment.

Key Responsibilities: 

  • Participates in the development and maintenance of department budget, internal accounting systems and accounting control records; prepares and analyzes reports on accounting, accounts payable, financial, and statistical issues.
  • Performs contract administration and management to include RFPs, scope of work, contract review, and billing.
  • Assists with coordinating and preparing grant applications and managing awarded grant contracts; may serve as liaison with granting agency.
  • Provide information and assistance to internal and external customers.
  • Work effectively with the Deschutes County Sheriff’s Office computer systems, including state and federal court electronic filing systems.
  • Heavy data entry with attention to detail, accuracy, completeness, and time management.

What You Will Bring: 
Knowledge of or experience with:

  • Techniques in conversing with the public, in person and over the telephone.
  • Principles and practices of general office administration, file management, record keeping, case management and records management with minimum supervision.
  • General and specialized office computer systems and applications, multi-line phone systems.

Skill in:

  • Ability to initiate, develop and maintain office systems and customary office equipment.
  • Work independently, maintaining composure and confidentiality, and working effectively in a high-pressure environment with changing priorities, with limited supervision.
  • Entering data and numerical information into a computer system with speed and accuracy, and maintaining manual and electronic records, files, and data bases.

*This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position’s scope and function.

Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status.

Review the full job description by clicking HERE.

Compensation

$5,648.43 to $7,569.43 per month for a 173.33 hour work month. Excellent County benefit package when eligible. This position is available immediately.

BENEFITS:
Our robust health plan is offered at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE (Download PDF reader) for full benefit details.

Minimum Qualifications

  • Bachelor’s degree in Business or Public Administration;
  • AND three (3) years of experience;
  • OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the job.

Preferred Qualifications:

  • Knowledge of administrative procedures associated with law enforcement.
  • Experience working in the public sector or in a customer service capacity.

Necessary Special Requirements

Possession of or ability to obtain a valid Oregon driver’s license within 30 days of hire date. The employment offer will be contingent upon presentation of an acceptable and verifiable driver’s license, pre-employment screening for criminal history, driving history, and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). This screening must be completed with satisfactory findings in order for a formal offer of employment to be extended.

Must be willing to work a flexible schedule when needed, including holidays, evenings, and weekends to meet the needs of the unit.

Must pass a driving record review and criminal history background. 

  • A current driver’s license and the state of origin are required. Candidates who wish to be considered for this position must include an accurate driver’s license number and state of origin on their application under the Personal Information section.
  • Background Investigation: A complete and full background investigation will be completed prior to a candidate receiving a conditional job offer.

 

 

Deschutes County is proud to be an equal opportunity employer. We strive to build an inclusive environment that encourages, supports, and represents the diverse voices and needs of our communities. All are encouraged to apply – we welcome diverse perspectives and experiences.

 

If you are a veteran and would like to apply for Veterans’ Preference, please click HERE for information.

To apply for this job please visit www.governmentjobs.com.

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