Position Title: Executive Assistant
Position Type: Salaried, Exempt
Home Office: Bend
Reports to: CEO

Our Business

Curtis Homes, LLC is a residential home builder serving communities within the Northwest including Hood River, The Dalles, White Salmon, and Bend with a mission of “building a legacy you can live in.”

Curtis Homes exists to transform the home-building experience for our customers by inviting them into the design and build process in the greatest communities in the Northwest. We offer value by our timeless designs, efficient project management, and thoughtful customer experience. At Curtis Homes, our work is driven by our passions of putting people first, being
enthusiastic about our processes, and taking pride in our products.

Join a team that’s passionate about building more than just homes, we’re building legacies.

Position Overview

The Executive Assistant to the CEO at Curtis Homes, LLC serves as a key strategic and administrative partner, ensuring the CEO’s time, priorities, and communications are managed with exceptional efficiency and professionalism. This role is responsible for overseeing the CEO’s schedule, facilitating clear and timely communication, and supporting executive-level operations that enable the CEO to focus on leadership, vision, and strategic initiatives.

By providing structure, organization, and dependable follow-through, the Executive Assistant enhances the CEO’s capacity to lead the company and ensures continuity across high-level projects and decisions. Success in this role requires a highly organized, proactive professional with excellent judgment, strong communication skills, and the ability to anticipate needs before they arise. The Executive Assistant will work closely with the CEO, leadership team, and internal stakeholders to coordinate meetings, manage correspondence, prepare documents and presentations, and streamline executive priorities. Their ability to manage confidential information, handle competing deadlines, and maintain a high level of professionalism will be essential to supporting efficient decision-making and smooth executive operations.

At Curtis Homes, LLC, we don’t just build houses—we create communities where people build their futures. If you are a driven professional who thrives in a fast-paced environment and enjoys being the backbone of a growing organization, we invite you to join our team and make a lasting impact.

Responsibilities

This role includes, but is not limited to, the following:

• Manage the CEO’s calendars, scheduling appointments, meetings, and travel arrangements
• Manage the CEO’s emails and assist with filtering and prioritizing the emails
• Serve as a primary point of contact for the CEO
• Prepare meeting agendas, presentations, meeting minutes and supporting documents
• Coordinate follow-ups, action items, and deadlines on behalf of leadership
• Utilize various technology platforms for researching, creating, and maintaining documents, forms, policies,
  procedures, and other corporate materials.
• Leverage AI tools for greater efficiency and productivity and help support their accelerated adoption throughout the
  Company
• Handle confidential information with professionalism and discretion
• Assist with special projects and executive initiatives as needed
• Draft, edit, and manage executive correspondence and internal documents
• Order and manage office supplies, snacks, and beverages
• Coordinate office lunches, team meals, and company-wide events
• Maintain office organization, cleanliness, and a welcoming environment
• Coordinate office equipment needs (printers, phones, etc.) and service requests
• Organize meeting logistics including conference rooms and materials
• Maintain leadership communication flow across departments and support leadership in streamlining daily operations
• Assist with internal announcements and calendar planning
• Identify opportunities to improve office systems and workflow efficiency
• Create and maintain administrative procedures and documentation
• Contribute to maintaining company culture through organized and well-run office experiences
• Be open and willing to take on additional tasks as assigned to support company objectives.

Desired Skills, Education & Experience

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• 3+ years of experience in an executive assistant, administrative assistant, or office management role preferred
• Experience supporting a C-suite executive in a fast-paced environment strongly preferred
• Previous experience in construction, real estate, or professional services environments is a plus
• Familiarity with CRM systems, project management tools, or internal workflow platforms preferred
• Exceptional organizational and time management skills in a dynamic environment
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and confidentiality
• Strong attention to detail and follow-through
• Advanced proficiency in Microsoft Office, Google Workspace, using AI and a variety of computer and software
  programs
• Comfort working with scheduling tools, shared calendars, and digital filing systems
• Professional phone etiquette and office communication skills
• Adaptability and confidence handling changing priorities
• Initiative-driven with a solutions-oriented mindset
• High emotional intelligence and strong interpersonal skills with a service-oriented approach
• Ability to work independently and collaboratively across team