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Reentry and Registration Specialist

Full Time
  • Full Time
  • Bend, OR
  • $21.46 - $37.64/hr. USD / Year
  • Salary: $21.46 - $37.64/hr.

Website Central Oregon Intergovernmental Council

COIC is looking for a passionate individual who is an administrative Rockstar and enjoys supporting at-risk youth navigating the educational and justice system.

What you would be doing:

  • Collaborate – Work with local and regional educational institutions to ensure that the clients we serve have a fair shot of continuing their education even while those individuals face strong obstacles to educational success.
  • Register – Enroll new students and request academic records; withdraw exiting students and send records to their next school; report on various academic metrics including but not limited to attendance, testing and credits earned.
  • Support — Work with teachers, community justice officers and youth helping them find pathways for success in education.

The impact you will have on the Community:

  • Help break the cycles associated with the lack of a high school education.
  • Strengthen and promote continuing education for young people who otherwise may not have an advocate.

This is an hourly position at $21.46 to $37.64/hourly, DOE and Qualifications. The ideal candidate will bring a passion for working with barrier-challenged youth and families with a background in education or public administration. Public education registration, record keeping and/or administration experience a plus. Come join the COIC team and work for an organization serving and doing great things in Central Oregon!

The Youth Education Reentry and Registration Specialist position supports COIC’s Education Program including and specifically the Juvenile Detention Education Program (JDEP), and the Bend and La Pine COIC Schools, as a registrar for all three programs and a reentry specialist for JDEP. The reentry specialist portion of this job supports the collaboration between the COIC’s JDEP, County Juvenile Detention programming served by Deschutes County Juvenile Services (e.g., Deschutes, Crook, Jefferson), and school districts/workforce programs in the provision of transition services to school and/or work for justice-involved youth. The registration duties focus on ensuring students are enrolled and exited promptly; students’ attendance and academic progress are accurately recorded; and coordinating with district and community justice partners as appropriate.

FUNCTIONS, DUTIES AND RESPONSIBILITIES

Essential Functions, Duties and Responsibilities JDEP Reentry and Registration Specialist:

  • Build relationships with all school districts served by Deschutes County Juvenile Services (DCJS) to facilitate coordinated planning for youth between schools and DCJS.
  • Identify point person(s) in each school to:

Secure relevant school records,

  • Transfer any curricular materials to JDEP school when possible,
  • Support returning school placement with family, juvenile counselor, and school,
  • Provide any new transition-related academic information to returning school, and
  • Ensure appropriate credits are reported to student’s next program.
  • Support timely transfer of school records to DCJS JDEP program.
  • Become familiar with all educational options in Deschutes County Juvenile Services catchment area (e.g., alternative schools, adult basic education, G.E.D. programming) to create and update a catalog of options for students.
  • Work with returning school for a quick, seamless re-enrollment.

Work closely with DCJS JDEP instructor and juvenile counselor to:

  • Provide pertinent school records and/or home school curriculum, if possible, to support youth’s JDEP academic programming.
  • Report on various ODE requirements throughout the year.
  • Identify whether students need state assessments and notify classroom teacher when appropriate.
  • Communicate any assessment data collected at COIC JDEP that will be useful to support a youth’s academic or workforce goals to support the types of reentry services needed,
  • Verify credits earned while at JDEP and communicate these credits to the returning school.
  • Communicate to Community Justice Officers (CJO) to identify components of the probation plan provided by the juvenile counselor that may impact school placement decisions,
  • Support juvenile counselor in implementation of probation plan related to school and work-related progress upon exit from DCJS.

Support the youth and family for a seamless reentry to school and/or work including:

  • Work/meet with family and school to help support the best educational placement for youth based on youth’s preferences, interests, and strengths.
  • Communicate with family to establish connection.
  • Support the youth to (re)engage with the work world to include:
  • Help locate various local workforce supports,
  • Identify work interests of youth,
  • Connect youth with community work-based learning experiences and,
  • Support youth in applying for entry-level employment.
  • Coordinate with CJO to check-in with youth re-enrolled in community school related to attendance, academic progress, and behavior and provide any needed support.
  • Provide on-going employment focused support to the youth as needed.
  • Run weekly reports from COIC’s student information system for New and Exited Students in Bend and La Pine.
  • Verify, add, or deactivate in Synergy. May require de-activation from the primary school prior to activating or deactivating from COIC.
  • Communicate weekly activate/deactivate list to high school registrars.
  • Report/Record Bend and La Pine COIC attendance from COIC’s student information system into district Synergy weekly.
  • Respond to requests from school district registrars.
  • Report on immunizations

KNOWLEDGE, SKILLS AND QUALIFICATIONS

Knowledge, Skills, and Qualifications:

  • Ability to positively interact and develop relationships with a diverse range of community partners.
  • Ability to be comfortable working with at-risk populations and/or individuals with various personal and employment barriers.
  • Basic knowledge and experience with spreadsheets and data management.
  • Ability to identify overall work objectives and manage priorities; plan, organize, and carry out projects based on such.
  • Above average communication skills, both in writing and verbal; public speaking and presentation skills a plus.

Technology proficiency and experience –

  • Proficient in the use of standard business/office-related equipment including but limited to PC workstations, laptops, FAX machines and printer/copiers/scanners.
  • Proficient in the use of standard business/office-related software and some proprietary software including but not limited to; MS Office Suite: Excel, Word, Outlook, and PowerPoint.
  • Experience with Synergy or other student information systems preferred but not required.
  • Proficient in the use of standard business/office-related virtual delivery software including but not limited to Zoom and Microsoft Teams
  • Must be able to work independently as well as within a team environment.
  • Must maintain client and agency confidentiality and exercise discretion in confidential matters;
  • Must have a valid personal driver’s license with valid insurance, access to a personal vehicle and/or other means of equivalent reliable transportation.
  • Must be able and willing to travel throughout Central Oregon as needed, in all types of weather conditions.
  • Must complete an Oregon Department of Education fingerprinting and criminal record/background check and agree to release that information to the Department of Education;
  • Must successfully pass a non-DOT (minor safety-sensitive) pre-employment drug test;

EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES REQUIRED

REQUIRED:

  • Associate degree in a related field such as Criminal Justice, Education, Business or Public Administration, Psychology, or Human or Social Services and 2 years of relevant work experience, or equivalent combination of education and experience in a related field may be substituted.

PREFERRED:

  • Direct experience working within public education including and specifically understanding high school graduation requirements preferred.
  • Experience working with at-risk teens especially those facing various barriers in education preferred.
  • Experience developing and maintaining strategic, collaborative relationships preferably within public education and with local, regional, state, and federal public agencies.
  • Experience with case management preferred, especially with youth.
  • Physical Requirements and Work Environment:
  • While perform the responsibilities of the job, the employee is required to:
  • Clearly communicate in person, over the telephone or through other similar office related communications systems.
  • Vision abilities required by this job include close vision to read printed materials and a computer screen.
  • The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl – occasional lifting up to 20 pounds.
  • Will be required to drive a motor vehicle to travel to various work sites.
  • Office setting, working at a desk, working with computers and other office equipment.
  • Reasonable accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Work Conditions:

  • Office setting primarily in a climate-controlled environment with minimal safety/hazard potential
  • Exposure to Confidential Information: Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA)

To apply for this job please visit www.governmentjobs.com.

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