Medical Services and Education Assistant

POSITION SUMMARY

COIC is looking for a passionate and qualified support person, maybe a former or aspiring educator who thrives in an environment supporting barrier challenged young adults. $17.99 to $31.54/Hourly, DOE and Qualifications. The ideal candidate will bring a passion for working with teens and young adults in an alternative education environment. Previous work experience in education or medical administrative environment a plus but not required. Come join the COIC team and work for an organization serving and doing great things in Central Oregon!
Job Details:
Job Title – Medical Services and Education Assistant (11-Month)

Hours/Days – Normal Business Hours, Monday – Friday

Based out of the Oregon Youth Challenge Program 10 minutes east of Bend, OR

Benefits include health, vision, and dental. One low monthly premium will cover you and your dependents. Earn vacation and sick time from day one and employer paid retirement! Other benefits available.

Role of Department:
The Oregon Youth Challenge Program (OYCP) is a residential, military-model learning environment that serves at-risk high schoolers who are in grades 10-12. This nationally-recognized program provides academic instruction, life readiness and coping skills to students.
The school is a non-traditional model that operates similar to a military academy. The program is guided by military principles, structure and self-discipline. Cadets are eligible to earn a high school diploma, GED or credit recovery from required class work completion. The school is accredited by the Northwest Accreditation Commission (NWAC) and approved by the Oregon Department of Education (ODE).

Job Purpose:
The purpose of this role is to assist and collaborate closely with COIC Teachers to support classroom activities. Assists in enrolling new students, receiving new referrals and making contact with families. Make copies, correct student work, track attendance for classroom, and assist in student instruction as directed. This position also serves as an assistant for medical services including cleaning, stocking, and maintaining accurate records. Works under direct supervision of COIC site Lead Teacher, with additional oversight provided by OYCP Commander for the medical services duties. This job is considered an 11-month job with pre-determined unpaid time which aligns with the 11-month teacher schedule (typically this time off falls in December and June).

COIC Mission:
COIC supports the region as a trusted leader and partner, helping communities identify and address their unique and common needs through collaboration, shared service delivery, technical assistance, information sharing, and resource development.

Diversity and Inclusion:
COIC values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected, and responded to in ways which elevates the delivery of our services to Central Oregon Communities.

FUNCTIONS, DUTIES AND RESPONSIBILITIES

This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.

This position is under the direct supervision of COIC site Lead Teacher. For the Medical Services Assistant portion of the work, additional direction and oversight is provided by the OYCP Commandant and professional medical staff.

EDUCATIONAL PROGRAM ASSISTANT DUTIES:

• Assist teachers with clerical duties, including copies and grade/score data entry;
• Assist in enrolling new students, tracking attendance;
• Provide tutoring assistance to Cadets;
• Assist with the coordination of administering of a variety of formal testing for students;
• Communicate with districts and schools for records such as transcripts;
• Related duties as assigned.

MEDICAL SERVICES ASSISTANT DUTIES:

• Coordinate prescription refill process, including communication with parents, pharmacy, and relevant staff members;
• Maintain medical room inventory, ordering, and re-stocking of supplies, including stocking of platoon medical needs;
• Ensure cleanliness of medical room and equipment;
• Maintain accurate medical log for all receiving and dispensing of medication;
• Complete all required documentation (i.e. triage form) as directed by medical professional or designee; accurately record medical information for Cadet charts;
• Assist the medical team in coordinating medical requests from Cadets;
• Arrange appointments for Cadets;
• Organize, prepare, and track the physical location of medication and other health-related supplies and equipment for transport;
• Provide relevant staff with health profile documents; provide Cadets with profile bands;
• Related duties as assigned.

KNOWLEDGE, SKILLS AND QUALIFICATIONS

Required Skills:

• Adhere to all Oregon Administrative Rules which provide requirements of teaching programs, specifically OAR 581-022-2410, 2415, and 2420;
• Assure compliance with applicable district, state local and federal laws, rules and regulations;
• Must complete an Oregon Department of Education fingerprinting and criminal record/background check and agree to release that information to the Department of Education;
• Must successfully pass a non-DOT (minor safety-sensitive) pre-employment drug test;
• Must maintain client and agency confidentiality and exercise discretion in confidential matters;
• Ability to manage time effectively and efficiently;
• Demonstrated skill in record-keeping procedures and practices;
• Communicate effectively, both in writing and verbally;
• Establish and maintain cooperative working relationships and work as a team;
• Exhibit courtesy and professionalism to represent COIC and OYCP in a manner that will maintain and promote the positive reputation of the organizations;
• Working knowledge of Microsoft Suite Programs and Google suite programs, including Google docs;
• Valid driver’s license and access to private vehicle or equivalent means of transportation;
• Mobility to work in a typical office setting and use standard office equipment;

Preferred skills:

• Bilingual in English and Spanish

Competencies:

• Accountability – Accepts responsibility and is accountable for achieving results.
• Adaptability – Adapts to handle unexpected challenges. Responds positively to changes in direction and priorities, responsibilities or assignments.
• Attention to Detail – Is thorough and accurate in all assignments. Diligently attends to details and maintains a high degree of quality in one’s work.
• Communication Skills – Possesses good verbal and written communication skills. Articulates thoughts clearly and effectively.
• Conflict Resolution – Embraces positive conflict and treats others with respect and dignity. Facilitates the development of creative solutions to conflict.
• Continuous Improvement – Originating action to improve existing conditions and processes; identifying improvement opportunities, generating ideas, and implementing solutions.
• Critical Thinking – Approaches problems solving with rigor, discipline and analytical thinking. Thinks outside the box as needed.
• Customer Focus – Demonstrates ability and concern for delivering exceptional service to internal and external customers. Establishes and maintains effective relationships.
• Integrity & Trust – Complies with rules, regulations and policies. Treats people with respect, maintains confidentiality and inspires the trust of others.
• Motivating Others – Creates a positive work environment. Empowers others by allowing ownership of processes and tasks. Celebrates and rewards accomplishments.
• Personal and Professional Growth – Demonstrates continuous improvement, energy, creativity, and intellectual growth. Seeks out opportunities to learn and develop.
• Professionalism – Behaves in a business-like manner and performs responsibilities to the highest standards. Displays proper attitude, work attire, and interaction with others.
• Team Work – Works collaboratively with others, gets help when needed, shares knowledge, and contributes to a positive work environment.
• Time Management – Uses time effectively and efficiently. Prioritizes short- and long-term tasks against business objectives.
• Work Standards – Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.

EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES REQUIRED

Education, Experience, Certifications and Licenses Required:

• High School Diploma, GED, or equivalent

Education, Experience Preferred:

• Experience in a military setting
• Experience working in a secondary school setting
• 2 years of education or Associate’s degree in education, social work, law enforcement, or military science; or equivalent

COIC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.