POSITION SUMMARY

First review of applications will begin Tuesday, October 8th. All applications must be submitted by Midnight, PDA, Monday, October 7th.

Are you a driven individual who has experience bringing communities together to seek solutions to difficult issues? Do you have a passion for and interest in helping to support our region and communities concerning housing and houselessness issues. If so, COIC wants you to join our team! This is a salaried position at $4,575.00 – $8,023.00/Monthly, DOE and Qualifications. The ideal candidate will have direct experience with Oregon Housing and Community Services and federal Housing and Urban Development. Additionally, they will have direct experience in navigating local government and community resources and social service systems, and direct experience serving vulnerable populations, including unsheltered and homeless. Come join the COIC team and work for an organization serving and doing great things in Central Oregon!

ROLE OF DEPARTMENT

The Community and Economic Development (CED) department provides a means for the region to work together to identify issues and needs which are regional in scope; achieve concurrence for cooperative actions; and achieve shared goals in areas including but not limited to transportation, regional economic development, public infrastructure, natural resources and environmental protection, public safety and emergency management, and housing and human services. In addition to supporting region-scale activities, COIC provides project-specific community development services for individual communities, governments, businesses, and other partner organizations.

JOB PURPOSE

The Housing Specialist assists the Housing Programs Administrator to support COIC’s diverse Housing and Houselessness Program. This Program is focused on providing strategic leadership, convening, planning, governance/priority-setting, and information generation in service to the broad array of government agencies, service providers, and other partners working on housing and houselessness in Central Oregon.
This position will collect and analyze regional factors impacting housing and houselessness within Central Oregon and will lead and coordinate projects associated with this program. The position will work closely with a broad range of partners and community stakeholders to execute the work of the overall housing team.

COIC MISSION

COIC supports the region as a trusted leader and partner, helping communities identify and address their unique and common needs through collaboration, shared service delivery, technical assistance, information sharing, and resource development.

DIVERSITY AND INCLUSION

COIC values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected, and responded to in ways which elevates the delivery of our services to Central Oregon Communities.

FUNCTIONS, DUTIES AND RESPONSIBILITIES

This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.

ROLE AND RESPONSIBILITIES

This position fulfills the following types of functional roles for COIC’s Housing and Houselessness programs:

• Participates in a variety of special administrative and operational projects and programs, including researching new programs and services, conducting analysis, preparing plans, assisting in development of procedures, implementing programs, and monitoring activities.
• Participates and partners in the development and maintenance of program budgets and budget tracking.
• Supports staff with problem resolution, research and data compilation and report preparation.
• Engages in outreach and partnership-building with local and regional stakeholders.
• Performs contract administration and management to include procurement processes, scope of work, and contract review.
• Researches and prepares proposals for new programs, service delivery systems, equipment improvement, and additions.
• Assists with coordinating and preparing grant applications and managing awarded grant contracts; may serve as liaison with granting agency.
• Monitors, reviews, and analyzes procedures, plans, processes, guidelines, and instructions to ensure compliance with policies.
• Monitors federal, state, and local laws, determines impact on assigned activities and recommends program modifications as needed to ensure compliance.
• May participate in a variety of groups, as assigned, including but not limited to:
  • Coordinated Houseless Response Office (CHRO), a partnership of Deschutes County and the cities of Bend, La Pine, Redmond, and Sisters.
  • Regional Housing Council, a regional housing governance and coordinating group for Central Oregon.
  • Homeless Leadership Coalition, Central Oregon’s HUD-designated continuum of care for houseless funding and services.
  • Housing for All, a regional multi-stakeholder housing consortium.
• May participate in current or future funding initiatives.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND QUALIFICATIONS

KNOWLEDGE, SKILLS AND QUALIFICATIONS:

• Demonstrated knowledge of and/or experience with public agency organization, operation, policies, and procedures.
• Demonstrated knowledge of applicable state and federal rules, codes, and regulations for area of assignment, particularly state Oregon Housing and Community Services and federal Housing and Urban Development.
• Demonstrated knowledge of housing and houseless issues, programs, policies, partners, and funding resources.
• Experience in serving vulnerable populations, including unsheltered and homeless.
• Experience in navigating local government and community resources and social service systems.
• Skilled in the area of the principles and practices of records management and project management.
• Customer service techniques for dealing with partners, in person and over the telephone.
• Business and personal computers, and specialized software applications.
• Organizing and managing administrative and technical services with minimum supervision.
• Using initiative and independent judgment within established procedural guidelines.
• Understanding and applying relevant rules, ordinances, codes, regulations, policies, procedures, administrative orders, and other governing regulations. Working independently, maintaining composure and confidentiality, and working effectively in a high-pressure environment with changing priorities.
• Reviewing, correcting, researching, and maintaining complex public records.
• Prioritizing multiple tasks, projects, and demands.
• Maintaining electronic records, files, and databases.
• Reviewing documents for accuracy, completeness, and compliance with requirements.
• Establishing and maintaining cooperative working relationships with co-workers and partner organizations and staff.
• Communicating effectively verbally and in writing.
• Demonstrate courteous behavior when interacting with visitors and COIC staff.
• Promote COIC goals and priorities, and comply with all policies and procedures.

COMPETENCIES

Accountability – Accepts responsibility and is accountable for achieving results.
Adaptability – Adapts to handle unexpected challenges. Responds positively to changes in direction and priorities, responsibilities, or assignments.
Attention to Detail – Is thorough and accurate in all assignments. Diligently attends to details and maintains a high degree of quality in one’s work.
Communication Skills – Possesses good verbal and written communication skills. Articulates thoughts clearly and effectively.
Conflict Resolution – Embraces positive conflict and treats others with respect and dignity. Facilitates the development of creative solutions to conflict.
Continuous Improvement – Originating action to improve existing conditions and processes; identifying improvement opportunities, generating ideas, and implementing solutions.
Critical Thinking – Approaches problem-solving with rigor, discipline, and analytical thinking. Thinks outside the box as needed.
Customer Focus – Demonstrates ability and concern for delivering exceptional service to internal and external customers. Establishes and maintains effective relationships.
Integrity & Trust – Complies with rules, regulations, and policies. Treats people with respect, maintain confidentiality, and inspires the trust of others.
Motivating Others – Creates a positive work environment. Empowers others by allowing ownership of processes and tasks. Celebrates and rewards accomplishments.
Personal and Professional Growth – Demonstrates continuous improvement, energy, creativity, and intellectual growth. Seeks out opportunities to learn and develop.
Professionalism – Behaves in a business-like manner and performs responsibilities to the highest standards. Displays proper attitude, work attire, and interaction with others.
Team Work – Works collaboratively with others, gets help when needed, shares knowledge, and contributes to a positive work environment.
Time Management – Uses time effectively and efficiently. Prioritizes short- and long-term tasks against business objectives.
Work Standards – Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed.

EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES REQUIRED

EDUCATION REQUIREMENTS
Bachelor’s Degree in a related field (such as Business, Public Administration, or Social work) plus 4 years of work experience in housing, houselessness, and/or community development or related field; or the equivalent combination of education and experience in a related field may be substituted.

PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; stand; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and computer monitor. The employee is frequently required to stoop, kneel, crouch or crawl and climb stairs. The employee must regularly lift and/or move up to 15 pounds and occasionally up to 25 pounds.

Specific vision abilities required by this job include close vision. Reasonable accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. May be required to drive a motor vehicle to travel to various work sites.

WORK ENVIRONMENT
In an office setting primarily in a climate-controlled open environment with minimal safety/hazard potential. The noise level in the work environment is usually low to moderate.

ELIGIBILITY REQUIREMENTS
Must pass a post-offer criminal background check;
Must have a valid Oregon driver’s license and access to a private vehicle or equivalent means of transportation for travel between work-sites;

COIC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.