POSITION SUMMARY

Cascade East Transit is looking for a Fleet & Facilities Manager located in Bend, OR. The successful applicant will bring direct experience in developing and managing capital construction projects, maintenance and repairs of buildings, custodial and grounds services, and fleet maintenance and asset management. $5,969.00 – $10,466.00/Monthly, DOE and Qualifications. Experience working in a public transportation environment and knowledge of OSHA safety rules a plus. Come join the CET team and work for a growing organization serving and doing great things in Central Oregon!

Role of Department:

The overarching purpose of COIC’s transportation program is to strengthen regional transportation services and infrastructure through the development and implementation of regionally-based transportation plans, administration and operations, service coordination, and project development. A regional approach to transportation enhances efficiencies among transportation organizations and ensures regional connectivity for Central Oregon’s residents, businesses, and visitors.

POSITIONSUMMARY

Under general direction from the Transportation Director and in accordance with all laws and regulations, the Fleet and Facilities Manager position develops and manages Cascades East Transit (CET) capital construction projects, maintenance and repairs of buildings, custodial and grounds services, and fleet maintenance and asset management.

FUNCTIONS, DUTIES AND RESPONSIBILITIES

This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.

FUNCTIONS, DUTIES AND RESPONSIBILITIES
Essential Functions, Duties and Responsibilities:

• Manages and supervises assigned personnel, ensuring compliance with regulatory requirements, COIC Personnel Policy, and Collective Bargaining Agreement.
• Prioritizes and assigns tasks and projects, monitors work, review timecards, evaluates performance, provides personnel development and training; determines staffing needs; participates in selection of new personnel and recommends personnel transactions including discipline.
• Motivate assigned personnel to achieve optimum performance through guidance, support, and use of effective supervisory and human relations skills.
• Maintain effective communications with employees, peers, and partners. Coordinate with key personnel on daily operations, inclement weather procedures, and emergency procedures.
• Coordinate, communicate, and collaborate on projects with the Transportation Operations Manager under guidance of the Transportation Director.
• Assist in development of department budget and capital improvement request proposals; monitor budgetary expenditures, prepare cost estimates and recommendations.
• Coordinates and assist with procurement for capital maintenance projects and service contracts; manages related contract execution and administration in coordination with Fiscal department and Transportation Director.
• Responsible for knowing and understanding COIC/Transportation policies and procedures, and workplace safety laws. Ensure operational compliance with all relevant policies, laws, and regulations, including but not limited to:
• Oversee fleet maintenance and ensure safe and reliable service including, but not limited to:
  1. Vehicle procurement and vehicle replacement including development and management of planning processes for lifecycle evaluation, budgeting, and coordination of fleet replacement.
  2. Preventive maintenance and repair of vehicles and mechanical equipment according to manufactures specifications and organizational schedules
  3. Analysis and inspections of vehicles and mechanical systems to determine the most cost­ effective means of maintenance, repair, or replacement
  4. Maintenance of accurate and complete records
  5. Emergency response for maintenance and vehicle accidents; when necessary, provide emergency field assistance. Manage incidents in communication with the Transportation Director and Human Resources.
• The above list of Essential Functions, Duties and Responsibilities is a representative summary of the major dutiesandresponsibilitiesandshouldnotconsideredasall-inclusivewhereadditionaldutiesandtaskscan and will be assigned as needed or required.

KNOWLEDGE, SKILLS AND QUALIFICATIONS

KNOWLEDGE, SKILLS AND QUALIFICATIONS
Knowledge, Skills, and Qualifications:

• At least six (6) years of work experience as a manager of fleet maintenance and building/facilities maintenance department; OR an Associate’s Degree in a related field (such as Facility Management, Engineering, Business or Public Administration) plus at least four (4) years of work experience managing fleet maintenance and building/facilities maintenance; OR the equivalent combination of education and work experience in a related field.
• At least four(4) years of progressive management and supervisory experience required.
• Current valid CDL, or ability to obtain a CDL within six months of hire. CDL must include a current ODOT Medical Exam Card and air brake and passenger endorsement
• Operations Management:
  • Ability to supervise and provide leadership to staff.
  • Ability to oversee a large department and its associated workforce while championing service, safety, and compliance.
  • Ability to ensure the day-to-day service obligations of Fleet & Facilities Maintenance are fulfilled.
  • Projecting the near-, mid-, and long-term needs (fleet equipment, staffing and other related resources).
  • Ability to deal with problems involving several variables.
• Ability to read and interpret documents such as safety rules, operations and maintenance instructions, and procedures manuals; Knowledge of or ability to interpret and apply Federal and State program requirements based on statutes, regulations, and program guidelines.
• Superb communication skills:
  • Ability to write routine reports and professional correspondence.
  • Ability to speak effectively with customers, employees, and peers.
  • Ability to produce and present reports and project details.
  • Organize and facilitate effective meetings, prepare, and give presentations.
• Teamwork/leadership:
  1. Possess a strong commitment to team dynamics and resolving group conflict, strong communication and interpersonal skills
  2. Work independently and diplomatically, as well as ability to work as part of a team, Work with diverse groups and varied individuals.
• Technology:
  1. Above average proficiency with Microsoft Word, Excel and Outlook;
  2. Working knowledge and experience with planned maintenance, asset management, and work order software and various database software
• Knowledge of basic business accounting principles.
• Functional knowledge of Federal and Bureau of Labor and Industries(BOLI) Wage and Hour Laws.
• Working knowledge of Union Collective Bargaining Agreements.
• Must be able to pass and maintain and clean a criminal background and driving background check
• Must successfully pass a pre-employment drug test and maintain a clean drug screen throughout employment in accordance with CET’s Drug and Alcohol Policy.
• Valid driver’s license and access to private vehicle or equivalent means of transportation.
• Must maintain client and agency confidentiality.

EDUCATION, EXPERIENCE, CERTIFICATIONS AND LICENSES REQUIRED

Work Conditions:
Job conditions are sometimes uncomfortable due to varying work environments; noise; inside/outside work with inclement weather; dirty conditions; exposure to chemicals; machinery; electricity; or interaction with angry/hostile or unpredictable individuals. Employee may be required to work evening, weekend, or holidays. Ability to work on a typical office setting using standard office equipment and will be required to drive a motor vehicle to travel to various work sites.

While performing the duties of this job, the employee is frequently required to use hands and fingers, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee is occasionally required to walk, sit and talk or hear. The employee must frequently lift and/or move up to 25 pounds, and occasionally lift up to 75 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Work with tools and powered machinery. Employees must wear Personal Protective Equipment (PPE) when performing tasks that require the use of PPE. Reasonable accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Position Details:

• This position reports to the Transportation Director
• Fair Labor Standards Classification: Exempt
• COIC is an equal employment provider
• This position is a mandatory reporter which means requirement to report suspected child and elder abuse following state and agency reporting requirements and policies
• Exposure to Confidential Information: HIPAA