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Camp Logistics Assistant

Full Time
  • Full Time
  • Sisters, OR
  • $102/day USD / Year
  • Salary: $102/day

Website Caldera Arts Camp

Job Type



At Caldera, we believe in the power of creativity.  Our mission is to inspire and support youth from underserved rural and urban communities by awakening the potential of their creative voice.  We do this through a unique fusion of art, environment and mentorship.  Our Youth Program provides students from Portland and Central Oregon with long-term relationships with caring adults, which nurtures individual creativity, beginning in sixth grade and continuing into young adulthood.

Caldera has a $4M budget, a 18-member board, 15 full-time year-round employees, and a range of seasonally contracted artists and staff.  Its administrative office is in Portland, Oregon, and its Arts Center is located outside of Sisters in Central Oregon.

As part of Caldera’s summer learning team, you will gain leadership, communication, and collaboration skills and unparalleled resiliency while building meaningful relationships with young learners and adults. You’ll have daily opportunities to expand your own creativity and sense of adventure, upheld in a supportive community full of networking opportunities. During your time off, you’ll be centrally located in Oregon’s playground for play in the Cascade Mountains, sampling local flavor, or simply relaxing on Caldera’s 116 acres of awe-inspiring property.

Position Title:

Camp Caldera Logistics Assistant


Logistics Coordinator & Camp Manager


  • Salary/Rate of Pay: $102/day, with 1% increase for each year of experience working at Camp Caldera (not to exceed 7%)
  • Training Salary/Rate of Pay: $50-75/day
  • Room and board provided during days with programming; room only during non-programming days. A light dinner will be provided on staff arrival days. Brunch is served on the last day of each session.


This is a seasonal position at our Arts Center- 31500 Blue Lake Drive, Sisters, OR 97756 (transportation not provided).

Choose one or more sessions; placement is dependent on availability & scheduling (must be available for all dates in session(s) chosen). Must be available for training dates and on the following dates and times to start each session:

  • Arrive 11:00 am June 30 for Staff Training June 30-July 3 
  • Arrive between 1:00-2:00 pm July 5* for the Immersion 1 (High School) session July 6-15
  • Arrive between 4:00-5:00 pm July 18* for the immersion 2 (High School) session July 19-27
  • Arrive between 4:00-5:00 pm July 30* for the Discovery 1 (Middle School) session July 31-Aug 7
  • Arrive between 4:00-5:00 pm Aug 10* for the Discovery 2 (Middle School) session Aug 11-18

*Indicates Half day compensation

Equity & Inclusion

We recognize that Caldera communities face many societal inequities. We recognize the history and ongoing impacts of racism in our country, state, and institutions. We acknowledge that we will always have room to grow as an organization and as individuals in our understanding of racism and oppression.

We commit to continually examining our role in both perpetuating and combating institutional racism. We also commit to ongoing alignment of our policies and practices to advance racial equity, inclusion, and freedom of expression.

We commit to integrating equity and inclusion into all areas of our work to better serve our mission; when we do, we get closer to the world that we want for our youth. To ensure our own accountability, we will 1) seek deeper relationships with and feedback from our larger community; 2) use our Equity Plan to guide ongoing work; and 3) apply our Equity Lens to decision-making. We will also seek inspiration from artistic and cultural traditions.

Caldera is an equal opportunity employer encouraging applicants of all backgrounds and does not discriminate on the basis of race, color, religion (creed), gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.

We encourage people of color and Caldera community members to apply.

Position overview:

This position will assist the Camp Logistics Coordinator in all daily camp logistics and other duties as assigned.


Specific Responsibilities:

  • Answer phones and direct calls and inquiries as appropriate
  • Assist with supplies for camp (equipment management, ordering, and organizing)
  • Conduct data entry/collection of camper and staff paperwork
  • Assemble mailings to campers and staff
  • Assist in maintaining camp files and camper/staff paperwork
  • Assist with fine tuning and distribution of daily camp and class rotation schedules
  • Provide supply support for camper activities, as needed, including snack deliveries in classes
  • Assist with conducting surveys and entry of Caldera’s student evaluation system
  • Upload and organize media onto Caldera’s Google Drive
  • Support staff check-in and check-out at the start and end of each session; maintain lists of staff staying over between sessions and required waivers
  • Manage lost and found items at camp
  • Other duties as assigned

General Responsibilities:

  • Promote program understanding and involvement through Caldera’s goals and agreements, participation agreement, and responsibility process
  • Actively participate in all aspects of camp life including: camper orientation, community meetings, evening activities, campfire, free time, etc.
  • Model appropriate camper behavior at all times
  • Perform duties with consistency and integrity
  • Set and respect personal boundaries while acting as mentors, guides, and allies to campers
  • Oversee health and safety of charges in fire drills and emergency procedures
  • Maintain cleanliness of living and common areas and help with clean-up at the end of each session


  • Work effectively in a non profit environment, providing information and outstanding customer service to a wide range of people while maintaining a high-level of attention to detail
  • Knowledge of office equipment, practices, and procedures
  • Proficiency in the use of a computer and software including Word, Excel, Google Drive, and Google Calendars
  • Ability to discreetly and effectively handle information of a confidential or sensitive nature
  • Ability to take initiative, to work independently, and to collaborate with staff
  • Upbeat, inquisitive, creative, can-do attitude, and comfortable asking questions
  • Ability to set and meet deadlines, prioritize tasks, manage time, and thrive in a fast paced work environment.
  • Excellent skills in performing support functions requiring independent judgment, decision-making, and problem resolution
  • Must display the maturity and flexibility required to work in a casual, informal office setting
  • Familiarity with anti-oppression frameworks and experience working with diverse staff and youth
  • Superb communication skills and work experience with groups participating (various age and skill levels)

Living Conditions:

  • Requires on-site living in shared staff quarters.
  • A vegetarian option (that may include eggs and/or dairy) will be available for all meals. We do our best to accommodate other dietary restrictions; however, employees with special dietary needs should plan to bring food to supplement or replace provided meals. Please address specific needs with your supervisor.
  • Typical days are 12 hours in length, with sessions that make for up to 10 straight days of work without a full day off.
  • Alcohol and drugs are not permitted on campus, even in personal living quarters.

Working Conditions:

  • Must be physically able to move around 116 acres of camp property with varied terrain
  • Must have visual, perceptual, and cognitive ability to recognize and respond quickly to health and safety concerns of students and appropriately re-direct any behavior that is misaligned with Caldera agreements
  • Employee must carry out their duties regardless of inclement weather, which can include but is not limited to, heat, rain, wind, cold, and smoky or dusty conditions.
  • Moments of quiet and non-activity are few and spread out
  • Creating a cohesive staff environment round the clock can be challenging. It is crucial that staff see youth and adults through a strengths-based lens and prioritize creating the best possible youth experience at all times, despite what challenges may arise at the staff level
  • Physical Demands (which can include bending, stooping, hiking, climbing and stretching) are: 50% Sitting, 20% Standing, 20% Walking, 10% Lifting/Carrying/Pushing/Pulling Pounds 5 -80 lbs.

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