About the job: 

The Human Resources Training and Development Specialist is responsible for providing multiple human resources services and support to the district and for developing, coordinating and deliver trainings to small and large groups. They will also assist with recruiting, conducting onboarding process, and administering labor laws.

 A day in the life:

The information provided below encompasses the typical duties and capabilities linked with this classification. Duties may include, but are not limited to the following:  

• Administers the district’s training program; develops, delivers and trains on Human Resources and other related topics; creates and uploads online versions of training to the Human Resources Management System (HRMS);
• Identifies required training for each position; manages and updates the district’s LMS; oversees Public Sector Professional Development Program with COCC;
• Tracks and enters completed training; sends reminders for incomplete trainings; assists employees with online training programs.
•  Assists Supervisors and employees in Professional Development Plans; answers questions, reviews employee’s experience to determine gaps and supports drafting and implementation of the plan.
• Reviews and posts articles for the District’s communication platforms.
• Provides advice and counsel to managers, supervisors and staff in employment and labor laws.
• Conducts New Employee Orientation; updates Employee Playbook; coordinates the updating of New Employee Orientation video.
• Researches and composes correspondence, reviews and analyzes documents and prepares background materials to appropriately respond to inquiries.
• Develops reports and composes documentation for Human Resource Director and upon request from department directors.
• Backs-up and supports the District’s recruitment program: recommends recruiting strategy; writes job announcements and advertising; conducts outreach; manages Paylocity Recruiting module responds to applicants; screens applicants; ensures veterans and other special requirements are met; refers applicants; responsible for final closure of the recruitment and official record filing.
• Backs-up and supports other Human Resource Specialists by entering personnel data, setting up and deleting electronic time record system, conducting background checks for contingent job offers and re-hires; and meeting with employees on post-hire paperwork.
• Backs -up and supports other Human Resources Specialists by meeting with employees regarding leaves; tracking and maintaining federal and state medical leave requests, leave balances, and physician’s release. Researches and determines eligibility for each request.
• Backs-up and supports Human Resources Director.
• Acts as a Mandatory Reporter; reports incidents of child abuse/neglect.
• Performs other job-related duties as assigned.

Schedule:

Monday through Friday 8:00am to 5:00pm (40hrs per week)

What you’ll need for success:

Strong Knowledge of:

• Government administrative processes, procedures and functions;
• Federal, state, and local laws, rules and regulations pertaining to Human Resources, specifically labor laws and leave administration, and keeping current with new best practices;
• Maintaining filing systems, and computer data systems;
• Basic math, spelling, English and grammar; and
• District policies and procedures.

Skill and Ability to:

• Conduct HR related research, including labor laws and best practices;
• Write reports and supporting documents;
• Manage projects;
• Work independently while also able to work cooperatively with others;
• Demonstrates excellent communication and time-management skills;
• Organizes and prioritizes own work in a setting with frequent and rapid priority and assignment changes and additions coming from multiple sources in a fast-paced environment;
• Utilizes active listening skills with colleagues and clients to mitigate conflict and improve operational efficiency;
• Communicate effectively and persuasively and gain compliance in both verbal and written form;
• Exercise good judgment, demonstrate initiative, and make good decisions;
• Excellent interpersonal and creative problem solving;
• Computer competency in word processing, presentation and spreadsheet applications;
• Apply District rules and policies, labor laws, and human resource practices and principles to difficult and often complex situations;
• Ability to have difficult conversations with employees and keep rapport;
• Treats confidential information gained through employment with the District with sensitivity and tact; and
• Create a positive, constructive relationship with staff and the general public.

What we’re looking for:

Education, Experience, and Training:

1. Associate’s degree or equivalent 2 years of college coursework; AND
2. Three (3) years of Human Resources experience; OR
3. Any satisfactory combination of education, experience and training.

Certifications

• Possession of PHR or SHRM-CP preferred.
• This position may require reporting to additional sites throughout the workday, typically achieved in a motor vehicle OR other modes of transportation. If choosing a personal vehicle, possession of, or ability to obtain valid Oregon driver’s license within 30 days with an acceptable driving history as defined by district driving policy. If you do not have a driver’s license or have an unacceptable driving history, it does not disqualify you from this position, only from driving a vehicle for district business.

Supervision Received:

Receives general direction and supervision from the Human Resources Director. Follows standard processes and procedures without supervision but confirms changes to standard practices and significant decisions in advance.

Supervision Exercised:

Supervision is not normally a responsibility of this classification; however, may provide training and direction to staff.

Working Conditions: 

The following are working conditions, including environmental and physical demands, required for this classification.

• Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
• Remain in a stationary position (sitting or standing for extended periods of time, move about the office occasionally.
• Ability to travel periodically to District sites and may visit sites that traverse uneven terrain.
• Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed t other workers accurately, loudly, or quickly.
• Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound.
• Making substantial movements (motions) of the wrists, hands, and/or fingers.
• Ability to periodically work evenings.
• Ability to have clarity of vision at 20 inches or less.
• Ability to maintain sustained concentration on computer screens; use keyboards and variety of peripherals.
• Ability to work and maintain focus in a work environment with moderate noise (i.e., working around others making periodic phone calls or having conversation).
• Requires crouching, bending, kneeling or reaching to perform filing activities.

Selection Process:

Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. An offer of employment is contingent on the verification of credentials and other information required by Bend Park & Recreation District policies, including a background check and a driving history review when driving is required for position

Equal Employment Opportunity:

Bend Park and Recreation District is an Equal Opportunity Employer

Bend Park & Recreation District Core Competencies:

All positions with Bend Park and Recreation District are subject to district and position competencies. Below is a list of the most critical competencies for this position. Additional competencies are required for the position and may change based on needs. A complete list of the competencies is available from Human Resources.

• Accountability • Customer Service Orientation • Safety • Judgment and Decision Making • Teamwork and Cooperation • Results Orientation •To be considered for this position, applicants must have a complete online application. Your application and submitted responses to the supplemental questions will be the information we use for our evaluation. Applicants are asked to provide certification that they are a veteran or disabled veteran to receive veteran’s preference.

ADDITIONAL APPLICATION INFORMATION:

Please note that our application does not allow you to save and come back to complete your application at a later time. You will have to complete the application once you have started it. This position has some supplemental questions that might require extra time and each answer has a one-thousand-character limit. If you would like to write a longer answer, you may do so by completing your answers in a different document and uploading them as part of your application.

Please ensure you have all the information you need to complete the application. 

1. This position provides multiple human resources services and support to the district. For each area listed, please describe your specific experience including length of experience, roles, and responsibilities:

(a) managing and conducting recruitment and onboarding process

(b) administering labor laws

(c) providing advice and counsel to supervisors and managers

2. This position will act as the lead trainer for human resources and will develop, coordinate and deliver trainings to small and large groups. Please describe your experience managing a training program, developing training and determining method of delivery, include length of experience.

3. Describe your experience conducting human resources related investigations, include length of experience, topics of investigation and the process you used.