Human Resources Specialist II – Operations Coordinator

Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description.  Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don’t believe you meet every one of our qualifications described.  If you are unsure whether you meet the qualifications of a position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

Posting Ends: 11-29-23

School Year: 2023/24

Contract Days: 238

FTE: 1.0

Exceptional Benefits

Salary based on 2022/23 salary schedule – For candidates with extensive Human Resources experience additional salary will be under consideration. 

Interview Date: 12-4-23 to 12-5-23

Decision estimate: 12-15-23

Position Title: HUMAN RESOURCES SPECIALIST II – Operations Coordinator

JOB DEFINITION:

The HR Operations Coordinator is responsible for providing essential administrative support to the Human Resources department. This role plays a critical function in facilitating departmental operations, maintaining personnel records, and ensuring effective communication and coordination within the HR team. Additionally, the HR Operations Coordinator actively assists in projects that demand collaboration among various departments within the organization and diverse groups within the HR department. This role serves as a key liaison between the department, staff, and the community, contributing to the efficient functioning of the HR department.

ESSENTIAL JOB FUNCTIONS:

• Project Coordination: Actively participate in and assist in projects that require collaboration among various departments within the organization and different groups within the HR department. This involves coordinating project tasks, facilitating communication, and ensuring project timelines are met.
• Liaison and Communication: Act as a department liaison to staff and the community, fostering effective communication and collaboration.
• Budget Management: Manage the HR department budget, including tracking expenses, preparing financial reports, and providing input on budget planning and allocation.
• Administrative Support: Assist HR Administrators in an executive assistant capacity by preparing documents, correspondence, and reports, composing letters and documents, and researching data and information from various sources and programs.
• Meeting Coordination: Coordinate the scheduling of meetings, appointments, and labor management meetings, attend meetings, and take comprehensive notes, ensuring effective communication and follow-up.
• Personnel Records Management: Maintain required personnel records, ensuring accuracy, confidentiality, and compliance with relevant regulations.
• Records Requests and Inquiries: Assist in responding to public records requests and inquiries for information promptly, ensuring compliance with applicable laws and regulations. Manages records retention and implements schedule for records destruction for the HR department.
• Union Liaison: Assist HR Administrators in tracking union requests, scheduling meetings, manage project timelines, updating collective bargaining agreement, salary schedules and other activities the facilitate and promote a healthy collaborative relationships
• Office Administration: Serve as the operations manager, ensuring the smooth operation of the HR department by managing supplies, purchasing, equipment, and office logistics. Provide backup support to the Confidential Secretary as needed.

Nature of Work: The HR Operations Coordinator works in a dynamic and collaborative environment, requiring strong communication, organizational and multitasking skills. The role involves a blend of administrative tasks, record-keeping, meeting coordination, and communication with both internal and external stakeholders.

KNOWLEDGE, SKILLS, and ABILITIES (KSAs):

Knowledge:

• Proficiency in office software and HR information systems
• Knowledge of HR policies and regulations
• Financial management and budgeting, including knowledge of budget planning and allocation

Skills and Abilities:

• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Attention to detail and accuracy in record-keeping
• Ability to handle confidential information with discretion
• Problem-solving and analytical abilities
• Customer service-oriented approach
• Ability to work independently and as part of a team
• Project coordination and collaboration skills
• Preparation of financial statements

Education and Experience:

Required Qualifications:

• Previous experience with Human Resources and/or public school systems
• Proficiency in office software and HR information systems

Preferred Qualifications:

• A bachelor’s degree in Human Resources, Business Administration, or a related field
• Proven experience in administrative roles within a Human Resources department or a related field.
• Familiarity with HR practices, regulations, and procedures is advantageous.
• Project Management Experience

This position description outlines the core responsibilities, qualifications, and expectations for the HR Operations Coordinator role, providing a clear understanding of the position’s requirements and contributions to the organization.

Working Conditions:

The employee operates under extreme heavy workloads and inflexible deadlines. Work requests are often received which require immediate attention setting up conflicting priorities for timely response. Sound judgment and a pleasant attitude are required in stressful situations. The employee needs to lift / maneuver materials, equipment or boxes weighing up to 30 pounds.

Benefits Information:

Bend-La Pine Schools provides its employees with a range of competitive and comprehensive benefits including medical, dental, vision, prescription coverage, life and disability insurance, an employee assistance program, options to enroll in employee funded 403(b) and/or 457(d) retirement savings plan, and various leave and professional development programs.

Bend-La Pine contributes the required 6% of employees’ annual salary on a pre-tax basis to the Public Employees Retirement System (PERS/OPSRP) on the employee’s behalf.

To learn more about the additional benefits or compensation options available for each employee group, please visit our website.

The statements herein reflect general details as necessary to describe the principle functions of the job, the level of knowledge and skills typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work and physical requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work or otherwise to balance the workload.

Please submit the following:

Resume

Cover letter 

2 Letters of Recommendation