Bend-La Pine Schools is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, programs, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description.  Our goal is to find the best candidate for the position, and we acknowledge that that candidate may be an individual from a less traditional background. We encourage you to apply, even if you don’t believe you meet every one of our qualifications described.  If you are unsure whether you meet the qualifications of a position, or how this would be determined, please feel free to contact Human Resources to discuss your application.

Position Title:  HUMAN RESOURCES SPECIALIST II

Department:  Human Resources

Reports To:  Department Administrators

JOB DEFINITION:

Under minimal supervision, the Human Resources Specialist II – Classified for the Human Resources Department performs independent work relating to the employment and support of classified (non-licensed) staff for Bend-La Pine Schools.  The Human Resources Specialist II performs and may direct the work of others in detailed and complex Human Resources functions. The Human Resources Specialist II performs work independently in a variety of duties related to the operation and development of personnel.  Employee also establishes and is responsible for maintaining complete and accurate records of employment. Most tasks are non-routine and require a considerable reliance upon the use of independent judgment.  Only on occasion questions are referred to the supervisor for guidance. The employee frequently communicates with non-district personnel during which this employee is the sole representative of the district.  The Human Resources Specialist II – Classified works under the supervision of the Director of Human Resources.

NATURE AND SCOPE OF WORK:

ESSENTIAL JOB FUNCTIONS:

1. Prepares and submits applicable School Board action documents and other notices related to employment and staffing, for School Board review and approval.

1. Processes staff requests for resignation and retirement.

1. Manages and tracks offers of employment, termination, and/or lay-off of all classified staff.

1. Processes required payroll documentation for current and new classified staff, including verification of accurate budget and position codes.

1. Analyzes, evaluates, and ensures timely salary placement according to the District’s policies and rules, applicable Collective Bargaining Agreements (CBAs), and state laws. This includes ensuring mid-year step movements and longevity recognition for all classified staff.

1. Creates and manages classified employee work calendars to ensure compliance with CBA and ensures accurate coordination with the payroll system to ensure proper payment to staff.

1. Ensures all classified staff have the appropriate education, certification, and licensure for their assignment.

1. Acts as District’s liaison with various agencies such as Oregon Department of Education (ODE) and related vendors pertaining to fingerprinting and background checking of employees for Bend-La Pine Schools.

1. Ensures all new classified employees, coaches, independent contractors, volunteers and interns are cleared with appropriate background checks and fingerprinting to ensure safety of students within the schools.

1. Manages the SafeSchools training program for the District, including assigning and building courses on an annual basis, as well as managing the tracking of course completions district-wide.

1. May represent the Human Resources department on assigned District and/or statewide committees.
2. Provides ongoing support and training to all district staff on issues related to employment policies and procedures as well as interpretation of the CBAs.

1. Responds to verbal and written inquiries from administrators, District staff, other school districts, state and federal agencies, and the public.

1. Provides support to the Director of Human Resources and/or appointed designee(s) in:

• Research, analysis, and developing recommendations for Human Resources operations.
• Interpretation of District policies and rules, Oregon Revised Statutes, and Collective Bargaining Agreements.
• Assisting in collective bargaining matters and contract management.
• Keeps up-to-date on all current matters pertaining to personnel, such as certification rules, progress in contract negotiations, budgeting, salaries, and vacancies in order to be able to answer queries from patrons and employees.

1. Ensures accurate and current personnel records are maintained for all classified personnel. Stores vital personnel records on computer; retrieves information as necessary.

1. Prepares reports as required and related to the position.

1. Ensures the completion of salary surveys for various government agencies.

1. Processes highly confidential information.

1. Assists with collective bargaining matters and contract management issues.

1. Tracks all documentation regarding the performance evaluation of classified employees.

1. Assists with orientation of new classified employees

1. Composes correspondence in answer to inquiries.

1. Fulfills other related duties as assigned.

1. Fulfills performance standards as identified in the evaluation process as required by the position.

1. Fulfills working conditions and physical effort listed below.

WORKING CONDITIONS:

The employee operates under extreme heavy workloads and inflexible deadlines. Work requests are often received which require immediate attention setting up conflicting priorities for timely response. Sound judgment and a pleasant attitude are required in stressful situations. The employee needs to lift / maneuver materials, equipment or boxes weighing up to 30 pounds.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge:

• Principles and practices of human resource management and personnel administration.
• Applicable collective bargaining laws, rules and contracts.
• Laws, rules, policies and procedures and other provisions affecting assigned area of responsibility.
• Federal and state employment laws and administrative rules.
• Principles and practices of management, research, work organization and simplification.
• Principles and practices of planning, coordinating and reviewing the work of others.
• Analytical methods and techniques.
•  Modern office practices, procedures, computer equipment, and software

Skills and Abilities:

Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.

• Exercise independent judgment in making technical and procedural decisions regarding work organization and assignment, work methods and work products.
• Independently research, compile and analyze complex information and to prepare written communication and reports.
• Operate a computer and utilize district adopted software to enter, revise and retrieve information and to formulate methods of collecting and presenting information.
• Analyze and resolve procedural and technical problems and develop and implement plans and procedures.
• Develop and maintain procedural systems and controls.
• Evaluate and establish work priorities and coordinate work assignments.
• Coordinate the work of others and assist in evaluating the performance of employees.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing
• Express ideas clearly and concisely in writing and orally and independently compose correspondence.
• Represent the School District effectively to high level public and private officials, community leaders, job applicants, and the public.
• Work with the diverse public and District personnel using tact, courtesy and good judgment.
• Plan, organize, problem-solve and execute decision-making skills.
• Demonstrate flexibility and adaptability to manage administrative office functions in a timely manner while maintaining accuracy and attention to detail.
• Demonstrate the ability to maintain the confidentiality of sensitive and confidential materials.
• Abide by the federal requirements for a drug-free workplace.
• Obtain or possess a valid Oregon driver’s license and maintain an insurable status for automobile and liability coverage, as required by the position.
• Work successfully in a team setting.

 EDUCATION AND EXPERIENCE:

A Bachelor’s Degree in Business from an accredited four-year college or university; OR one to three years’ experience in the human resources field; OR 5 years’ experience in a related field.

The position requires working knowledge of several technical procedures or work activity areas and ability to teach them to others. In-depth knowledge of work-related school district policies and practices is necessary. Job learning time may range from six to twelve months; job proficiency can be acquired in twelve to twenty-four months.

The statements herein reflect general details as necessary to describe the principle functions of the job, the level of knowledge and skills typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work and physical requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work or otherwise to balance the workload.