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Human Resources Benefits Specialist

Full Time
  • Full Time
  • Bend, OR
  • $58,726- $66,472 / Year USD / Year
  • Salary: $58,726- $66,472 / Year

Website Bend-La Pine Schools

JOB DEFINITION:

Under minimal supervision, the Human Resources Specialist II – Benefits for the Human Resources Department performs independent work relating to the comprehensive area of employee benefits for Bend-La Pine Schools including medical leaves, benefits administration, worker’s compensation, and requests for accommodation under the Americans with Disabilities Act (ADA). Most tasks are non-routine and require a considerable reliance upon the use of independent judgement. Determinations are generally accepted as final, only on occasion are questions referred to the supervisor for advice. Frequent contact is maintained in writing, in person or over the telephone with district personnel, insurance companies and other state and federal agencies regarding leave procedures and benefit program administration. Work is performed with considerable technical independence. The Human Resources Specialist II – Benefits works under the supervision of Human Resources Department Supervisors and Administrators.

NATURE AND SCOPE OF WORK:

ESSENTIAL JOB FUNCTIONS:

  • Provides information to and serves as primary contact for employees with respect to group insurance coverage.
  • Answers inquiries regarding specific group insurance enrollment and eligibility.
  • Acts as a liaison between insurance companies and the district regarding claims, complaints, and various other problems of a procedural nature.
  • Establishes and maintains operational procedural systems and controls.
  • Processes data for employees on Family Medical Leave Act (FMLA), Oregon Family Leave Act (OFLA), Americans with Disabilities Act (ADA), Worker’s Compensation leave, and other medical leave and provides accurate information to payroll.
  • Conducts and responds to benefit surveys.
  • Represents the district in matters of Workers’ Compensation including record keeping, employee return to work, analysis of accident trends, and appeals made on behalf of the employer.
  • Monitors all leave accounting procedures in compliance with state, federal, and labor contract requirements.
  • Assists employees in process of applying for Long Term Disability benefits, as necessary.
  • Maintains logs and records for accurate annual Oregon Occupational Safety and Health Administration (OSHA) reporting.
  • Processes highly confidential information.
  • Stores vital personnel records on computer; retrieves information as necessary.
  • Keeps up-to-date on all current matters pertaining to personnel, progress in contract negotiations, eligibility and leave laws in order to be able to answer queries from patrons and district personnel.
  • Assists in collective bargaining matters and contract management issues.
  • Meets the public and represents the district on a variety of matters.
  • Assists with the orientation of new district employees.
  • Maintains electronic files and updates department website for all job descriptions within the district.
  • Fulfills other related duties as assigned.
  • Fulfills performance standards as identified in the evaluation process as required by the position.
  • Fulfills working conditions and physical effort listed below.

WORKING CONDITIONS:

Human relations and communications skills are necessary to handle frequent personal and telephone inquiries received from district employees and others.

The employee operates under extreme heavy workloads and inflexible deadlines. Work requests are often received that require immediate attention setting up conflicting priorities for timely response. Sound judgment and a pleasant attitude are required in stressful situations. The employee needs to lift / move materials, equipment or boxes weighing up to 30 pounds.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge:

  • Principles and practices of human resource management and personnel administration.
  • Applicable collective bargaining laws, rules and contracts.
  • Laws, rules, policies and procedures and other provisions affecting assigned area of responsibility.
  • Federal and state employment laws and administrative rules.
  • Federal and state laws relating to leave accounting.
  • Procedures required to properly maintain a benefit system for several employee groups.
  • Principles and practices of management, research, work organization and simplification.
  • Analytical methods and techniques.
  • Solid understanding of web-based programs, and ability to update and manage websites.
  • Modern office practices such as planning, organizing and coordinating administrative workflows.
  • Proper business English, grammar, spelling, punctuation, etc.
  • Word processing, data processing, spreadsheet application procedures, computer equipment, and software.

Skills and Abilities:

  • Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.
  • Exercise independent judgment in making technical and procedural decisions regarding work organization and assignment, work methods and work products.
  • Learn and interpret employee benefit program.
  • Independently research, compile and analyze complex information and to prepare written communication and reports.
  • Operate a computer and utilize district adopted software to enter, revise and retrieve information and to formulate methods of collecting and presenting information.
  • Analyze and resolve procedural and technical problems and develop and implement plans and procedures.
  • Develop and maintain procedural systems and controls.
  • Evaluate and establish work priorities and coordinate work assignments.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Communicate clearly and concisely, both orally and in writing.
  • Express ideas clearly and concisely in writing and orally and independently compose correspondence.
  • Represent the district effectively to high level public and private officials, community leaders, job applicants, and the public.
  • Work with the diverse public and district personnel using tact, courtesy and good judgment.
  • Plan, organize, problem-solve and execute decision-making skills.
  • Demonstrate flexibility and adaptability to manage administrative office functions in a timely manner while maintaining accuracy and attention to detail.
  • Demonstrate the ability to maintain the confidentiality of sensitive and confidential materials and adhere to confidentiality requirements.
  • Make mathematical calculations accurately.
  • Abide by the federal requirements for a drug-free workplace.
  • Obtain or possess a valid Oregon driver’s license and maintain an insurable status for automobile and liability coverage, as required by the position.
  • Work successfully in a team setting.

EDUCATION AND EXPERIENCE:

A bachelor’s degree from an accredited four-year college or university; OR one to three years’ experience in the human resources field; OR 5 years’ experience in a related field, preferably in a school district or other public sector employer; or a combination of education and Human Resources experience may be considered.

The position requires working knowledge of several technical procedures or work activity areas and ability to teach them to others. In-depth knowledge of work-related school district policies and practices is necessary. Job learning time may range from six to twelve months; job proficiency can be acquired in twelve to twenty-four months.

CERTIFICATION AND LICENSING:

The statements herein reflect general details as necessary to describe the principle functions of the job, the level of knowledge and skills typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work and physical requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work or otherwise to balance the workload.

To apply for this job please visit secure6.saashr.com.

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