Position Title:  Attendance Office Secretary II – High School

Department:

Reports To: Site Office Manager and Administrator

Bend-La Pine Schools (BLS) is committed to the principle of equity. Equity supersedes the notion of equality, where all are treated the same. Pursuing equity requires the removal of barriers and the promotion of inclusive practices so that all students fully benefit. The principle of equity will inform all BLS policies, regulations, operations, practices, and resource allocations.

Studies have shown that some individuals (women and people of color, for example) are less likely to apply for jobs unless they believe they meet every single qualification in a job description. The goal of this search is to find the best candidate for the position, and it must be acknowledged that the best candidate may be an individual from a less-traditional background. Interested individuals are encouraged to apply even if they don’t believe they meet every one of the listed qualifications. Interested individuals who are unsure whether they meet the qualifications of a position, or how this would be determined, should reach out to Human Resources to discuss those qualifications.

 Job Definition:

Under general supervision, the Attendance Office Secretary II – High School performs a wide variety of clerical work. The position requires extensive time communicating with parents/guardians by phone and/or e-mail. The employee performs an extended amount of typing, filing and recording of information. The position requires use of independent judgment on well-defined rules and regulations. Non-routine phases of work are referred to an immediate supervisor for advice. The employee works under the supervision of a school office manager and/or administrator. .

This job description may not include all assigned duties. This position is represented by the Oregon School Employees Association (OSEA).

Bend-La Pine Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Essential Job Functions:

• Provides staff with reports related to attendance including staff rosters, health records, statistical reports, and incident reports.
• Enters discipline incidents data received from administrators.
• Maintains student files and attendance records. Records daily attendance of individual students and monitors period by period attendance.
• Makes contact with parents/guardians to verify absences and tardies.
• Monitors all attendance records and correspondence.
• Maintains organized records, charts, and graphs.
• Assists with and/or prepares reports including statistical reports.
• Prepares state reports related to student attendance, which can include statistical reports.
• Assists in school offices in matters of routine clerical work and office reception.
• Processes telephone and written messages. Takes and delivers messages to teachers for distribution.
• In the absence of a school nurse, administers first aid to students in the absence of school nurse; reports and dispenses student-controlled medications and maintains protocols for life-threatening conditions. Supervises the health room by checking in and out students who are ill.
• Assigns and manages hallway lockers.
• Trains and supervises student assistants.
• Fulfills other related duties as assigned.
• Fulfills performance standards identified in the evaluation process as required by the position.
• Fulfills working conditions and physical effort listed below.

Working Conditions:

The attendance office primarily serves as an information and screening center for student absences and student discipline problems. It is imperative that the person in this position enjoys working with students at the high school age level. There are many times when the position works under pressure due to deadlines and confrontational disciplinary situations; consequently, the person in this position must be patient and tolerant of schedule demands as well as firm and consistent with student behavior expectations. The employee must be tolerant yet assertive in order to communicate effectively with irate parents. Confidentiality is a top priority for the person in this position. The employee is exposed on a regular basis to stress, bodily fluids and infectious materials. The employee also needs to be able to lift/move/carry materials, equipment, and boxes weighing up to 30 pounds and/or maneuvering up to 50 pounds. 

Knowledge, Skills, and Abilities:

• Modern office practices and procedures.
• Audio visual equipment, office machines and their operation.
• Student behavior and methods to assure proper conduct.
• Safety practices.
• Proper first aid procedures.
• Computer operations and applications.
• Some proficiency in SIS is necessary.
• Read, understand, and carry out oral and written instructions.
• Learn the operation of telephones, computers, and other equipment used in the work, as required by the position.
• Accurately transfer, record, and convey information and materials as required by the position.
• Abide by confidentiality requirements.
• Adhere to the district requirements for a drug-free workplace.
• Hold a valid first aid card.
• Ability to deal with bodily fluids.
• Must be able to use district-related software systems, internet, and e-mail systems. Ability to design and use spreadsheets/databases is a plus.
• Possess the physical ability to regularly attend work and fulfill the essential functions of the position with or without reasonable accommodation.

Education and Experience:

High school diploma or equivalent and up to one year of advanced training/experience in the specific job requirements. Comprehensive knowledge of grammar and the ability to use correct speech and compose routine correspondence is required. The position requires the ability to understand technical instructions (computers). 

The position requires general knowledge of some technical procedures or work activity. Working knowledge of school district practices or basic policies are necessary. Job proficiency can be acquired in twelve to twenty-four months.

The statements herein reflect general details as necessary to describe the principal functions of the job, the level of knowledge and skills typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work and physical requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work or otherwise to balance the workload.

Requirements

Please Provide:

Resume

Cover Letter

Note: The system will not take uploads from current employees, so please email supporting documents to hr-recruitment@bend.k12.or.us

Summary

This position’s pay is annualized to include summer months.