About Bethlehem Inn

Bethlehem Inn is a community-supported emergency shelter that provides a warm, safe place to sleep, nourishing meals, and case management services for adults and children experiencing homelessness in Central Oregon. Our mission is Transforming Lives Together Through Shelter, Help and Hope. Bethlehem has been ranked in the top ten best nonprofit workplaces in Oregon many years in a row.

Job Summary

The Development Coordinator plays a vital role in advancing our mission by blending rigorous data management with creative, forward-thinking community engagement. This position is responsible for managing the day-to-day administrative functions of the fundraising department—including gift processing, donor acknowledgement, and CRM optimization—while proactively seeking out new avenues for community partnership, event sponsorship, grant funding, and data-driven digital outreach.

Key Responsibilities1. CRM Optimization & Gift Administration

• Database Management: Act as the internal champion for our Donor Management CRM. Maximize its utility by ensuring clean data entry, creating efficient tracking systems, running segmented queries, and generating analytical reports.
• Donation Processing: Accurately code and enter financial and in-kind donations according to organizational protocols.
• Donor Acknowledgement: Own the timely generation and personalization of thank-you letters and tax receipts, maintaining a high standard of accuracy and donor gratitude.

2. Event Support & Innovative Sponsorship Prospecting

• Sponsorship Out-of-the-Box: Look beyond our traditional events. Actively research, map, and prospect new corporate sponsors and local businesses to back Bethlehem Inn’s initiatives.
• Community Integration: Brainstorm and execute creative strategies to involve community members who are not currently connected to our system, turning passive supporters into active mission advocates.
• Event Logistics: Provide comprehensive administrative and logistical coordination for signature and third-party fundraising events.

3. Data-Driven Communications & Social Media

• Digital Presence: Manage and cultivate Bethlehem Inn’s social media platforms to increase visibility, share stories of impact, and engage a broader audience.
• Metrics-Driven Outreach: Use social media engagement and web metrics to evaluate the performance of digital campaigns and adapt strategies accordingly.
• Content Creation: Draft compelling copy for digital and print appeals, newsletters, and online advocacy.

4. Grant Coordination & Alternative Funding

• Grant Writing: Research potential foundation, corporate, and government grant opportunities. Draft clear, persuasive grant proposals and coordinate timely reporting for awarded funds.
• Creative Problem Solving: Continually seek alternative, entrepreneurial ways to drive the mission forward and diversify our revenue streams.

Qualifications & Skills

• Experience: 2–3 years of experience in nonprofit development, database administration, communications, or a related administrative field.
• CRM Expertise: Proven proficiency in utilizing a donor management CRM (e.g., Bloomerang, Raiser’s Edge, NeonOne, Little Green Light, etc.). Strong familiarity with building reports and segmenting data.
• Community-Minded: Excellent interpersonal skills with the natural ability to connect with diverse groups of people, businesses, and community sectors.
• Communication Skills: Strong written communication skills with the capability to alternate between structured, precise grant language and emotional, storytelling donor copy.
• Organization: Impeccable attention to detail, strong time-management skills, and the ability to balance weekly administrative tasks with fluid, long-term creative projects.
• Mission Alignment: Deep commitment to treating individuals experiencing homelessness with dignity, equity, and compassion.

Core Competencies for Success

• Appreciates data integrity, system updates, analytics, and clean metrics.
• Knows how to translate data into a powerful message that inspires a business or individual to get involved.
• Inspires others to join our vision of ending homelessness in Central Oregon, expanding our footprint to new corners of the community.