Purpose:

The reason the job exists

The Office Coordinator exists to support serving all teams in their daily goals by providing a motivating and encouraging culture, resources, technology, and administration.

Attributes: 

These behaviors/traits reflect our core values and must be consistently evidenced in our team

• Intentional
• Innovative Spirit
• Servant’s Heart

Responsibilities:

• Create a welcoming office environment: opening and closing office, welcoming guests, answering phones, managing conference rooms and schedules, coordinating lunch orders for group meetings, and maintaining common areas
• Office Operations: Coordinate office equipment maintenance and office supply ordering; coordinate facility maintenance and care, including managing vendor relationships; execute office moves, and troubleshoot basic workstation technology issues (i.e. log a conference room computer into video conference or reboot copy machine).
• Permit Administration: Communicate effectively with permitting jurisdictions; coordinate right-time scheduling (aligned with starts cadence) for permit submission, processing, status monitoring, course adjustment (if needed), and delivery;
• Culture Ambassador: Assist with supporting Culture & Talent with planning and executing office events as needed
• Run miscellaneous errands, as needed to accomplish responsibilities
• Performs additional duties as assigned

Requirements:

• 2+ years of office, administrative, or customer service experience is required
• Oregon Notary is a preferred
• Knowledge of MS Office Suite required, and ability to learn new programs quickly
• Reliable transportation
• Physical Demands: This position must be able to remain in a stationary position 75% of the time. This person in this position needs to occasionally move about the office to access file cabinets, copiers, scanners, etc. Must be able to maneuver packages or equipment up to 50 pounds with assistance (hand truck or buddy lift).
• The person in this position constantly operates a computer. This position must be able to frequently communicate with vendors and colleagues via email and phone

Competencies: 

• Taking Responsibility: Completing tasks without being prompted; working constructively with others to complete projects; and exercising initiative beyond just the scope of a job description. Creating a full workload by seeking new tasks and initiatives during slow times.
• Communication: The ability to interact and exchange information effectively with others; keeping stakeholders informed of important information in a timely manner and engaging in meaningful dialogue that results in greater clarity.
• Individual Development: Taking ownership over developing holistically as a person: mentally, socially, spiritually, emotionally, &/or physically…enhances balance and improves the workplace experience.
• Embracing a Growth Mentality: Believing abilities/skills can be developed through effort, learning, and persistence. Challenges, mistakes, and feedback become opportunities to improve, not signs of failure. This mindset builds resilience, creativity, and success by focusing on improving yourself rather than proving yourself.