The Housekeeping Administrative Assistant is responsible for the overall administrative support of the Lodge, Property Management, and Caldera Springs Housekeeping Departments. S/he will work with department managers and associates to ensure the effectiveness and overall success of the departments.

They will always conduct themselves in manner which supports the Core Values of Sunriver Resort: Trust, Open & Honest Communication, and Commitment. He/She/They shall strive to deliver exceptional service to all internal and external guests at all times. In this role, they are responsible for exemplifying the Sunriver Resort Culture and actively supporting our Vision and Mission to be the destination of choice for our guests, owners, and associates.

• Provides administrative support to housekeeping managers/departments
• Acts as the receptionist for Housekeeping department
• Takes all incoming phone calls; responsible for accurate messages
• Maintains accurate records of all invoices for housekeeping departments
• Manages all purchasing and processing of invoices through Birchstreet
• Ensures timely payment for all vendors
• Analyzes purchases and researches pricing of new products
• Works closely with Purchasing to analyze current product and pricing
• Develops relationships with our vendors and seeks out new vendors
• Maintains appropriate par levels and ordering supplies for the Housekeeping Divisions
• Implement and manage inventory system
• Implement and manage lost and found program
• Maintains accurate files and records for housekeeping department
• Keeps current and accurate associate attendance log
• Responsible for processing payroll and monitoring time corrections in UKG
• Updates status forms for associates with multi job codes
• Reconciles housekeeping department general ledger on monthly basis and ensures appropriate corrections are completed
• Works closely with Accounting to ensure accurate records
• Assists with processing daily work orders through HotSOS
• Participates in continuing product and systems training opportunities
• Communicates all pertinent information to the Housekeeping divisions

EXPERIENCE & EDUCATION:

• Four years in similar administrative role preferred
• Strong financial acumen required
• Accounting background strongly preferred
• Prior hospitality experience preferred
• Prior experience working with Birchstreet preferred

JOB REQUIRMENTS:

• Must be a United States citizen or possess a valid work permit
• Must have strong computer knowledge, especially Word, Excel, PowerPoint, Outlook and internet
• Must maintain a positive/professional attitude while interacting with community members, resort associates and vendors
• Ability to work a flexible schedule that may include evenings or weekends

WORKING CONDITIONS:

• Must be able to work in a variety of weather conditions (rain, wind, snow, heat);
• Must be able to bend, squat crawl, kneel, push, pull, walk on uneven surfaces and reach a on a continuous basis.
• While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and arms.