This position provides support for the Owner of two local businesses in the Civil Construction and Cattle Operations fields. Both companies are guided by the following core values: integrity, competency, and a positive attitude. We do the right thing, take pride in our work, and approach challenges with a solutions-focused mindset. These values strengthen our relationships with clients and each other, driving collaboration, and trust, and allows us to better serve our projects, communities, and team.

The Executive Assistant provides high-level personal and professional support, helping ensure smooth day-to-day operations across both business and personal responsibilities. The ideal candidate is highly organized, discreet, flexible, and proactive. This position is critical to protecting the Owner’s time, focus, and confidentiality

This is a part-time position with the potential to transition into full-time based on business needs and performance.

Responsibilities & Duties

• Manage complex calendars, scheduling, and time prioritization across personal and professional commitments
• Coordinate domestic and business travel logistics
• Handle personal and business errands, appointments, and special projects
• Manage bill payments, expense tracking, and expense reporting
• Prepare presentations, reports, and briefing materials as needed
• Maintain and organize digital and physical files, records, and correspondence
• Facilitate email management with the Owner
• Track key projects and ensure deadlines and commitments
• Handle industry specific tasks such as managing cattle registrations and maintain a sales catalog
• Support coordination between the Owner’s two companies to ensure alignment and efficiency
• Utilize tools such as Zoom, Apple Calendar, task management apps (e.g., Plaud), Microsoft Office Suite, Google Workspace, Accounting Software, and scheduling systems
• Anticipate needs, resolve issues independently, and problem-solve in real time
• Exercise sound judgment and make independent decisions related to scheduling, errands, and time management
• Handle highly sensitive personal, financial, and corporate information with absolute discretion

Requirements

• 3–7 years of experience as a Personal Assistant, Executive Assistant, or Administrative Assistant
• Proven ability to manage both personal and professional responsibilities simultaneously
• Exceptional organizational, time-management, and multitasking skills
• Strong interpersonal and communication skills; professional and polished demeanor
• High level of discretion, integrity, and trustworthiness
• Strong problem-solving skills and ability to work independently with minimal direction
• Proficiency with Microsoft Office Suite, Google Workspace, scheduling tools, task management apps, Zoom and Accounting Software
• Typing speed of 50+ WPM, accuracy: 98%
• Experience working in an executive office environment and hybrid settings
• Degree preferred but not required with relevant experience
• Ability to maintain strict confidentiality at all times
• Comfort working directly with senior leadership and managing competing priorities
• Reliability, adaptability, and a proactive mindset are essential for success in this role
• Ability to sit/stand, type and perform other physical repetitive motions

A pre-employment drug test, motor vehicle record, and background check will be required.

Schedule: 

Flexible within the following guidelines: 3 days a week, 6 hours a day

Benefits Package

includes paid time off, supplemental insurance, wellness program, and additional employee incentive programs. Additional benefits available as roles and time commitment increases.