POSITION: Finance Coordinator Assistant

RESPONSIBLE TO: Finance Coordinator/Executive Director

POSITION SUMMARY:

This position will have responsibility for budgeting, financial analysis and direct billing of Medicare and other third-party payers, accurately accounting for outstanding accounts and working with insurance companies to ensure timely payment.

ESSENTIAL FUNCTIONS:

Billing and Claims Management:

• Generate accurate Medicare hospice bills on time.
• Communicate effectively with Medicare and third-party payors to resolve billing and payment discrepancies.
• Prepare and submit third-party insurance claims, pre-authorizing and negotiating contracts with insurance companies as necessary.
• Stay updated on hospice billing requirements and verify, schedule, and prepare transaction information.
• Research and address billing inquiries.

Financial Data Management:

• Collect, analyze, and report financial data.
• Maintain accurate documentation and records to ensure timely and correct deliverables, including budget preparation and financial reporting to the Executive Director, Board of Directors, and Program Coordinators.
• Prepare the annual COST report and year-end financial statements.

Accounting Functions:

• Perform a variety of accounting tasks, including accounts payable, accounts receivable, bank deposits, processing donations, billing, and reconciliation reviews.

• Ensure the confidentiality of patient information in compliance with relevant regulations.

Payroll Administration:

• Oversee payroll functions, including timesheet recording, new hire payroll setup, and benefit management.

Quality Assurance and Improvement:

• Participate in Quality Assessment and Performance Improvement (QAPI) processes as required.

Marginal Functions:

• Support organizational events as a collaborative member of the hospice team.
• Schedule and maintain data backups of files and ensure proper upkeep of computer hardware used in job functions.

Working Conditions/Personal Demands:

• Ability to manage multiple priorities while ensuring timely completion of accounting tasks in alignment with established policies and procedures.
• Commitment to teamwork and continuous improvement.
• Consistently demonstrates high levels of integrity and ethical behavior in all interactions.
• Demonstrate emotional maturity and effective personal stress management techniques to facilitate a productive work environment in a hospice setting.
• Maintain self-management skills related to personal loss to support effective participation in the hospice environment.

Minimum Qualifications:

• Bachelor’s degree or a combination of relevant experience and education sufficient to perform job functions.
• Demonstrated ability to perform all aspects of bookkeeping, with a minimum of one year of experience in a bookkeeping role.
• Strong familiarity with third-party insurance billing requirements and a willingness to learn hospice billing functions.
• Proficiency in computerized accounting systems.
• Experience in QuickBooks preferred.

OSHA Category:

III: Tasks that involve no exposure to blood, body fluids, or tissues.

ClearPath Healthcare is a drug free workplace.

ClearPath Healthcare is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.