Website Headkount
Administrative Assistant for a high-growth beauty startup
Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high-touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem.
Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high-touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem.
Reporting directly to the CEO, you will act as the primary liaison between a small team of executives and a network of 30+ high-profile clients, beauty brand founders, and investors.
Key Responsibilities
- High-Profile Liaison: Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth.
- Executive Support: Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity.
- Client Hub: Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow.
- Startup Versatility: Assist in high-stakes projects, including product launches, client proposals and investor briefings.
Technical Mastery
- macOS Expert: As a dedicated Mac user, you must be proficient in the Apple ecosystem to integrate seamlessly with the startup’s hardware environment.
- Advanced Excel: Mastery of Excel (VLOOKUPs, pivot tables, and data summaries) is mandatory for managing client databases and financial reports for investors.
- Slack Administration: Use Slack for real-time internal and external coordination, managing multiple channels and utilizing Slack Connect for secure communication with external founders.
Required Skills & Qualifications
- Experience: 2–5+ years in an executive support role, ideally within beauty, luxury, or venture capital.
- Industry Knowledge: Deep passion for beauty trends and awareness of current market founders and investors.
- Discretion: Proven ability to handle highly confidential information and navigate public-facing, high-profile environments.
- Adaptability: A “take charge” mindset comfortable with occasional evening or weekend availability to support urgent executive needs.
About Headkount
Headkount is a boutique retail growth agency that empowers beauty brands to thrive in brick and mortar retail. Founded in 2019 by industry veteran Paula Floyd and headquartered in Los Angeles, Headkount offers a next-gen, outsourced solution to in-store sales, education, and execution. With a people-first mindset and speed as its superpower, Headkount helps indie and established beauty brands scale nationally without the burden of fixed overhead.
To apply for this job please visit headkount.pinpointhq.com.
