Website Schwabe
This is a full-time, in-person position in our Bend office. Proof of COVID-19 vaccination is required.
The Office Assistant must deliver excellent internal and external client service in a pleasant and professional manner. This position will provide support to the Bend office. In addition, this position requires the ability to learn and utilize computer software, follow instructions carefully and accept a full variety of projects, work on multiple projects simultaneously, and meet deadlines as assigned.
Essential Functions:
- Responsible for organizing files, creating pleading indexes, closing files and working with the records department
- Contact entry into InterAction
- Assistance with client holiday events and gifts, and coordination of office events such as monthly lunches
- Drafting correspondence shells
- Process invoices for payment and check requests
- Travel arrangements
- Prepare expense reimbursements
- Project support under legal assistant or paralegal supervision
- Greeting clients and visitors
- Perform daily housekeeping tasks such as loading and unloading the dishwasher, brewing coffee, cleaning the conference rooms, stocking the refrigerator, and running errands
- Electronic file management, including saving emails to Filesite
- Transcription
- Scanning incoming mail and dispersing to the legal assistants and paralegals or saving to Filesite
- Copy and scanning projects
- Assist with large mailings
- Prepare UPS/FEDEX slips for overnight delivery
- Responsible for conference room set-up, including AV equipment, lunch orders, and clean-up following
- Maintain schedules for Conference Rooms and visiting attorney offices; send daily emails to the office with these schedules
- Responsible for scheduling client meetings
- Maintain supply room
Competencies:
- Ability to manage multiple projects, activities, and tasks simultaneously
- High level of organizational skills
- Highly developed verbal and written communications
- Excellent time management skills
Preferred Computer Skills:
- Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint
- Interaction
- 3E
- FileSite
- Intapp
- Estate works
- Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
- Interaction
- 3E
- FileSite
- Intapp
- Estate works
Education and Experience:
- High School diploma or GED required and one year of office experience. Any satisfactory combination of experience and education will be considered.
- Experience working in a law firm is a plus.
Interested candidates should submit their cover letter and resume to Melissa Tofell, Legal Support Services Manager at Recruiting@schwabe.com.
To apply for this job please visit www.schwabe.com.