Website Central Oregon Community College
Primary Purpose
As one of our Human Resources Specialist at Central Oregon Community College, you will support a busy Human Resources office by helping us to hire the best people and assist prospective and current employees with questions including, but not limited to, recruiting, benefits, payroll, and HR processes.
Essential Duties and Responsibilities
- You’ll coordinate and check the status on recruitments for multiple positions from opening the posting to onboarding the new employee. While you won’t own all steps (like doing the interviewing), you will be the hiring liaison, communicating regularly with hiring managers and candidates to ensure each step is completed from screening applicants, scheduling interviews, ensuring all recruitment related documents are filed, to onboarding.
- You will respond to questions from the HR email inbox and voicemail. Everyday we get 25+ questions about recruiting, hiring, employee inquiries, and HR processes/systems. You’ll be part of the friendly, accurate, and confidential customer support that helps them figure it out by asking clarifying questions, providing detailed answers, and responding in a timely manner.
- You will work alongside a supportive, fun, and collaborative team that wants to help you succeed in your daily work and in solving issues quickly for people.
- You will use technology to verify, establish, and update systems for employees. You’ll assist with setting up new employees, records maintenance/retention, tracking personnel evaluations, and more.
Essential Duties and Responsibilities
- You’ll coordinate and check the status on recruitments for multiple positions from opening the posting to onboarding the new employee. While you won’t own all steps (like doing the interviewing), you will be the hiring liaison, communicating regularly with hiring managers and candidates to ensure each step is completed from screening applicants, scheduling interviews, ensuring all recruitment related documents are filed, to onboarding.
- You will respond to questions from the HR email inbox and voicemail. Everyday we get 25+ questions about recruiting, hiring, employee inquiries, and HR processes/systems. You’ll be part of the friendly, accurate, and confidential customer support that helps them figure it out by asking clarifying questions, providing detailed answers, and responding in a timely manner.
- You will work alongside a supportive, fun, and collaborative team that wants to help you succeed in your daily work and in solving issues quickly for people.
- You will use technology to verify, establish, and update systems for employees. You’ll assist with setting up new employees, records maintenance/retention, tracking personnel evaluations, and more.
Knowledge, Skills and Abilities
- You have work experience in an office environment where you had to manage a lot of details for projects and tasks that were on different timelines. You must be detail-oriented. You do not need HR specific experience; we’ll teach you everything you need to know that’s related to this industry.
- You enjoy creating processes and improving ones that already exist. In this role, we work with many different processes across hiring and the employee lifecycle. We are looking for a problem solver that’s open to ways we can streamline and do better for our people.
- You know how to prioritize many different projects and tasks for what’s time-sensitive and tackle those first.
- You like learning new technologies and can learn new systems quickly after being shown tutorials. You proactively find ways to make existing processes work more effectively.
- You have work experience as the go-to person for customer or employee questions. You understand how important it is to be detail-oriented, timely, and friendly in your communications. You feel confident communicating via email and phone with people who have diverse communication styles.
- You have the ability to work cooperatively with and contribute to a diverse workplace through ideas or experience.
Ergonomic Requirements
Regular office hours are established between 8 am – 5 pm during the workweek. A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities.
You must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires the ability to write and read written materials via computer screens, and the ability to use telephonic conversations. Occasional lifting up to 25lbs. All individuals are required to perform essential functions with or without reasonable accommodation.
Minimum Requirements
- Bachelor’s degree in Business, Communications, Education, or related field.
- Two years’ comprehensive office experience, utilizing effective skills in organization, teamwork, interpersonal communication, and computer-based technology.
- One-year experience working on projects and/or tasks that require attention to detail and adherence to strict timelines.
Equivalency Statement
Preferred Qualifications
- Experience working in a Human Resources office/department, using an HRIS Software programs, such as PeopleAdmin, PeopleSoft, NeoGov; Banner (Ellucian) or other HRIS database.
- Experience working in an academic or higher education environment.
- Experience in editing/maintaining/adding web pages using a content management system.
To apply for this job please visit jobs.cocc.edu.