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Administrative Assistant

Full Time
  • Full Time
  • Bend, OR
  • $48,000-$53,760/yr. USD / Year
  • Salary: $48,000-$53,760/yr.

Website Mile High Community Management

We are thankful to be in a stable and essential industry during these most unusual times. We are currently hiring qualified candidates who can start immediately! If you enjoy learning, are a positive engaged professional with a passion for great customer service and desire to work for a company that is an innovator; then this may be the right career move for you.

WHO IS MILE HIGH COMMUNITY MANAGEMENT?

We are a dynamic and exciting team of great people with a mission to provide excellent service to the communities we serve. Mile High has been in business since 2003, managing homeowner associations throughout Central Oregon. Our advanced technology platforms and our ability to adapt to an ever-changing world make us one of the leaders in the industry.

ESSENTIAL JOB RESPONSIBILITIES:

  • Direct contact/communication with clients, board members, contractors, and real estate professionals.
  • Prepare meeting materials, notices, memos, other correspondence & mailings, community newsletters and updates.
  • Document filing and record keeping, as well as maintaining official records for the client.
  • Contact and place service orders with maintenance staff or specialty vendors/contractors.
  • Assist Managers with site visits as needed.
  • Compile data and assist in meeting preparation ie. board packet preparation.
  • Attend Board meetings and record meeting minutes.
  • Receive, enter, and process Architectural Requests for Change.
  • Assist with any other assignments delegated by the Community Manager, including completion of action items.
  • Assist in drafting correspondence to homeowners for mass mailings and emails.
  • Assisting with the scheduling, mailing, and notice requirements of Board meetings prep
  • Attend community events as needed.
  • Complete owner information updates.
  • Complete the CSA tasks involved with the HOA intake process including homeowner set-up.
  • Homeowner’s issues.

DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this position at any time.

QUALIFICATIONS

  • High School Diploma
  • Two-year college degree preferred or combination of experience and college.
  • Homeowner Association / Property Management Experience preferred but not required.
  • Ability to work with minimal supervision.
  • Must be highly organized with the ability to work in a fast-paced environment and manage multiple projects simultaneously.
  • Strong working knowledge of computers and office software: AppFolio, Word, Excel, and PowerPoint
  • Ability to effectively communicate and interact with all levels of personnel and clients.

ATTRIBUTES:

  • Professional demeanor with a customer service-oriented attitude.
  • Ability to maintain confidentiality and handle sensitive information.
  • Team player who can also work independently.

WORK ENVIRONMENT:

  • Primarily office-based with occasional visits to HOA sites for meetings or inspections.
  • May require flexibility in working hours to attend evening board meetings.

COMPETITIVE SALARY AND COMPREHENSIVE BENEFITS:

  • Competitive salary based on experience. $48,000 to $53,760 annually
  • Benefits include health insurance stipend, paid time off, and professional development opportunities.

HOW TO APPLY:

Interested candidates should submit a resume and cover letter detailing their qualifications and experience to bbemis@milehighmgmt.com.

Note: The responsibilities outlined in this job description are subject to change based on the needs of the company and its clients.

To apply for this job email your details to bbemis@milehighmgmt.com

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