Join our dynamic team as an Administrative Office Assistant!

We’re seeking a talented, dependable, and multitasker to thrive in a fast-paced environment. Must have excellent organizational skills, apply now to be part of our innovative team!

Do you want to work for a well-established, local company with an awesome office dynamic? Are you tired of dreading going to work every day? If so, you may be the right candidate for this position!

Who we are: In business since 1990. We’re a family-owned company that prides itself on caring about their employees, honesty & integrity. We have our Main Office in the Hillsboro, OR area, and then we have 4 satellite offices: Springfield, Salem, Redmond, and Vancouver.

The list of duties outlined below is the general responsibilities of this position. Additional duties and responsibilities may be assigned:

• Prepare proposal packages for estimators
• Maintain filing system in the contracts and proposals department
• Audit time cards daily
• Maintain a weekly spreadsheet of information: man-hours, customer information, updating information when tasks are completed, work with estimators to complete other information as required.
• Billing invoices in QuickBooks
• Apply for permits
• Scheduling inspections
• Perform other clerical duties as needed: such as filing, photocopying, printing, writing letters, answer phones, other general office tasks as assigned.

A successful candidate will meet the following minimum qualifications:

• Strive to continuously build knowledge and skills as it relates to the position and cross training; Takes initiative.
• Gather and analyze information skillfully; Works well alone and in group setting to problem solve; Uses reason even when dealing with emotional topics.
• Responds promptly to internal and external customer needs.
• Communicates clearly in written and spoken forms; Edits work for spelling and grammar; listens and asks for clarification as needed; Responds well when presented with questions; Able to understand instructions when given.
• Holds self-accountable for all actions; Brings a positive attitude every day; Willing to assist others when time allows; Puts team success above own interests
• Prioritizes and plans work activities; Uses time efficiently; Reacts well under pressure; Completes work in timely manner.
• Dependable; Is consistently at work and on time; Able to work some overtime as needed; Takes responsibility for own actions
• Efficient level knowledge of Office Suite (Word/Excel/Outlook); knowledge of QuickBooks / ADP helpful; Strong typing skills a must.
• Education – Minimum high school diploma, able to perform basic math equations.
• Minimum 2 years in an administrative position.

A successful candidate will meet the following minimum qualifications:

• Strive to continuously build knowledge and skills as it relates to the position and cross training.
• Works well alone and in a group setting to problem solve.
• Responds promptly to internal and external customer needs
• Communicates clearly in written and spoken forms: Edits work for spelling and grammar, listens and asks for clarification as needed; Responds well when presented with questions; able to understand instructions when given.
• Hold self-accountable for all actions; Brings positive attitude every day; Willing to assist others when time allows; Puts team success above own interests
• Prioritizes and plans work activities; Uses time efficiently; Reacts well under pressure; Completes work in a timely manner
• Consistently at work and on time; able to work some overtime as needed; takes responsibility for own actions.
• Minimum 2 years in an administrative position.

How to Apply

1. Submit your application, include a cover letter and a resume. The cover letter should describe why you want to work for our company, and what skills / advantages you would bring to the position.
2. Be sure to include full details of your academic achievements, or other relevant employment experience that will demonstrate proficient knowledge for the position.