Deschutes County is accepting applications for an Administrative Assistant. The Administrative Assistant will support the Deputy Director of Health Services. This position is responsible for independently carrying out a variety of high level administrative, technical, secretarial and clerical work activities, often of a confidential or sensitive nature. The selected person will focus on both COVID-19 and non COVID-19 related administrative activities. Within a team-based environment, incumbent will manage a wide variety of projects, create and maintain agency publications, create and maintain databases, track budgets, create and provide ongoing reports to management, capture notes and action points from meetings, handling of materials or correspondence which may be sensitive and complex in nature, and provide support to programs as assigned.
*This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position’s scope and function.
Notification to all applicants will be sent via email only. Please check your email for recruitment information, and your governmentjobs.com account for application status.
Additional information regarding the position may be found by clicking here.
This classification is under review. Changes to job duties and requirements may occur.
$4,156.84 to $5,570.56 per month for a 172.67 hour work month. Salary normally starts at the first step. Excellent County benefit package when eligible. This position is available immediately.
This is a limited-duration employment position as defined by Deschutes County Code Chapter 3.08.010. The position may be terminated by Deschutes County based upon the availability of discrete revenue sources. If the specified discreet revenue source has yet to terminate, the position may be terminated by the County to fulfill its business needs, as determined by the sole discretion of the County. This position will terminate no later than 12 months from hire date.
Should funding changes occur such that the position is no longer restricted by the specified discreet revenue source, the County at its sole discretion may at that later date offer regular employment status to the incumbent in this position.
High school diploma or equivalent, plus one year of secretarial/business school education and four years of progressively responsible secretarial or administrative experience. Additional experience may be substituted for higher education.
Must have knowledge and skill in the following:
- General office management principles, practices, and methods.
- Proficiency in utilizing modern office software such as the Microsoft Office programs Excel and Word.
- English grammar and composition, business and/or legal formats, spelling, arithmetic, filing and record keeping.
- Sufficient human relations skills to communicate standard yet sometimes sensitive information.
Must have the ability to:
- Initiate and coordinate the administrative aspects of projects.
- Develop correspondence and documents in original formats.
- Maintain office information systems.
- Communicate effectively both verbally and in writing, and employ specific lines of inquiry.
- Establish and maintain effective working relationships with others at all times and maintain harmony in a work setting.
Necessary Special Requirements
Possession of or ability to obtain a valid Oregon driver’s license within 30 days of hire date. The employment offer will be contingent upon presentation of an acceptable and verifiable driver’s license, pre-employment screening for criminal history, driving history, and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). This screening must be completed with satisfactory findings in order for a formal offer of employment to be extended.
Physical Requirements. Must have the ability to work in an office that is environmentally controlled; possess sufficient hand coordination to perform keyboarding and data entry at an advanced level; arm/hand movements to retrieve work materials and operate a variety of general office equipment; visual acuity to read small type; and the ambulatory ability to attend meetings in other offices or conference rooms. The position is frequently required to sit, walk, stoop, bend, kneel, reach, stand, grasp, talk, hear, see, and lift up to 10 pounds.
To apply for this job please visit www.governmentjobs.com.