Primary Purpose

The Dental Hygiene (DH) Program Administrator oversees all aspects of the COCC DH program including developing and maintaining curriculum, ensuring that COCC obtains accreditation and remains in good standing with CODA, hiring faculty/staff, supervising, training, and evaluating faculty, scheduling facilities, courses, student clinical, and externship experiences. While the program is being built, this individual will devote 100% of their work time to DH program administration. Once built, they will devote approximately 60% of their time to administrative duties and the remaining 40% to DH course instruction as needed and will be responsible for program and course assessment as well as program review

Essential Duties and Responsibilities

• Responsible for leadership, management, and oversight of all COCC DH courses. Includes revising curriculum, scheduling courses and facilities, ensuring required equipment and consumables are available for each class.
• Supervision of full-time, adjunct, and part-time DH faculty (recruiting, hiring, orienting, supervising, training, scheduling, finding subs for, and evaluating).
• Ensure that the COCC DH program remains in good standing with CODA – submit all required documentation such as annual reports, periodic self-studies, and site visit responses.
• Responsible for establishing and maintaining externship site affiliation agreements with local dental office partners.
• Maintain COCC DH webpage, student and faculty handbooks, and promotional materials.
• Collaborate with and provide direction to COCC Health Careers Outreach Coordinator on recruitment of DH students.
• Plan and facilitate twice-annual DH Advisory Board meetings. Responsible for recruiting board members, communicating regularly with board members, and using board feedback to modify the program within CODA regulations.
• Monitor and work with the Instructional Dean on DH budget annually.
• Regularly attend Allied Health Department meetings and meet regularly 1:1 with the Instructional Dean.
• Perform other essential functions as assigned that support the overall objective of the position.

• Coordinate, update, schedule and maintain DH courses/curriculum in accordance with CODA regulations.
• Instruct lecture (in-person, remote, or online), laboratory, pre-clinical, and/or clinical DH courses at the COCC Health Careers Center in Bend (courses may be run during the day, evening, or on weekends) as needed and will be responsible for periodic program and course assessment as well as program review.
• Advise admitted DH students and ensure that all have required immunizations, criminal background checks, drug screens and required basic life support certification.

Department Specific

This person may start as part-time (20 – 30 hrs/wk) or full-time (40 hrs/wk), but, if part-time to start, must go to full-time (40 hrs/wk) by Fall 2027.

Knowledge, Skills and Abilities

• Demonstrated knowledge and understanding of multicultural and diverse populations and historical experiences.
• Knowledge of planning, implementing, and supporting social and educational programs and activities.
• Strong interpersonal, organizational, and oral and written communication skills.
• Ability to work with the Instructional Dean to create new & nurture existing partnerships with external groups.
• Ability to work independently and to use good judgment with respect to priorities and deadlines.
• Ability to communicate information effectively regarding College policies and procedures to students.
• Ability to communicate effectively with students, staff, and faculty from diverse backgrounds.
• Ability to manage conflicts within and/or between groups and to work in a team environment.
• Ability to develop strong working relationships with people from different cultural backgrounds and other aspects of human diversity.
• Ability to monitor budgets and other administrative processes in a timely and professional manner.
• Ability to meet deadlines, set work priorities, and manage workload.
• Ability to effectively use: software programs and database systems (such as Microsoft Office Suite and any DH-specific software), email, edit DH website, and modern office equipment.
• Ability to collect, analyze, and integrate information and knowledge to make clinical judgments and client management decisions that promote patient safety and student success.

Ergonomic Requirements

• Regular office hours are required per COCC guidelines. A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities. This individual must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires the ability to write, read written materials and computer screens, and ability to communicate effectively via email, phone and in-person. Occasional lifting up to 25lbs.
• Ability to teach online, remotely via Zoom, and/or in-person required. Teaching may be in classroom or office environments using computers, white boards, projectors, and other basic office equipment. Strength and mobility sufficient to assist with practicum learning and client care activities.
• This position may be exposed to blood or other potentially infectious materials in the pre-clinical and clinical settings. All college employees who have been identified as having the potential for this exposure are required to either complete a hepatitis B vaccination series that will be offered at no cost by COCC or they have the right to waive these vaccines. OSHA allows employees to decline the vaccine with a declination form.
• Must be able to perform essential duties with or without reasonable accommodation according to ADA Standards without risking injury to self or others, or threatening the safety of clients, or to otherwise provide appropriate documentation how he/she can perform all essential functions as listed when ability is in question.

Minimum Requirements

• Candidates must meet qualifications set forth by the Commission of Dental Accreditation (CODA)- Accreditation Standards for Dental Hygiene Education Programs, Standard 3 – Administration, Faculty and Staff.
  • • • Be a dental hygienist or a dentist who is a graduate of a program accredited by the Commission on Dental Accreditation.
      • Possess a masters or higher degree.
      • Have background in instructional and administrative experience.
      • Have professional experience in clinical practice either as a dental hygienist or working with a dental hygienist and necessary to understand and fulfill the program goals.The DH Program Administrator must:
  • Additionally, the DH Faculty (Instructor) must:
    • Have current knowledge of the specific subjects they are teaching.
    • Have documented background in current educational methodology concepts consistent with teaching assignments.
    • Have clinical practice experience and evidence of faculty calibration for clinical evaluation.
• Candidates must also meet the below minimum requirement set forth by the College:
  • One year of teaching, coaching, or training
  • One-year experience supervising others

• If teaching online, completion of the COCC online teaching certification course prior to scheduling your first DH course at COCC.

Equivalency Statement

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications (other than those required by CODA) but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.

Preferred Qualifications

• Experience in the use of an electronic learning management system (LMS), ideally Canvas.
• More than one year of teaching, coaching, training or supervising others.
• Experience teaching online or remotely.