General Position Summary:

Responsible for planning and coordinating all classes, programs, and events for the District, serves as a member of the district’s management/supervisory team.

Essential Functions/Major Duties:

• Plan, develop, manage, and oversee the full scope of the recreation programs for the District, including oversight of recreation instructors and coaches
• Lead and develop a team and exemplify and create a culture of trust and respect
• Problem solve difficult situations, interpersonal and logistical issues
• Plan and organize District and Foundation events, including but not limited to: Daddy Daughter Dance, Fishing Derby, Fourth of July, Movies in the Park, Santa’s Workshop
• Coordinates with class and program instructors and sets up all relevant information on the recreation software system
• Complete employment contracts with recreation instructors
• Verify instructor rosters and submit payroll sheets for payment to instructors
• Manage all media and advertising for classes, programs, and events
• Develop marketing materials
• Keep the website up to date
• Develop recreation related program budgets
• Oversee program purchasing and expenses, within the confines of the budget
• Oversee cost recovery for programs
• Actively recruits prospective instructors and works toward keeping an appropriate number and variety of recreation related programs in place
• Provide training for recreation staff
• Manage inventory of recreation and class materials and equipment
• Keep recreation storage areas clean and organized
• Work closely with the parks maintenance department and keeps them informed about programs and events
• Coordinate set up and tear down of programs and events
• Pursue alternative funding for programs and events. i.e., sponsorships, general fundraising, grant writing etc.
• Attend relevant meetings, trainings, networking programs, and events
• Coordinate with other local government agencies, non-profits, business, and individuals in the community to ensure we are not duplicating services and working together as much as reasonable
• Provide front desk customer support services
• Manage digital file system for all programs and activities
• Work closely with the Executive Director on recreation program development and organizational goals
• Evaluate all activities and programs and gather feedback from participants
• Keep track of measurable outcomes for all activities and programs
• Participate on relevant boards or committees as time allows
• Work closely with the Aquatics Coordinator in preparation for the pool season, including swim lesson schedule, pool open/close times schedule, private party schedule
• Participate in pool staff interviews, assist pool managers and staff as needed
• Work with the Finance Manager to set up recreation budgets for personnel and necessary expenditures

Job Scope:

This job works within the confines of the District’s fiscal year budget and is responsible for development and/or decisions, staff accountability, has decision‑making authority, is creative/innovative, and has a level of responsibility for planning

Supervisory Responsibility:

• Oversee recreation class instructors and assistants Interpersonal Contacts:
• Internal – All Parks and Rec District staff
• External – General public, sports league coordinators, facility owners

Specific Job Skills:

• Strong computer skills including but not limited to email, internet, Microsoft Office Suite
• Able to organize and prioritize work
• Skilled in time management
• Excellent leadership and supervisory skills
• Work cooperatively with staff and the public
• Work independently within the established policies and procedures of the district
• Communicate orally in the English language in a one-on-one or group setting
• Produce written documents in the English language using proper sentence construction, punctuation, and grammar
• Ability to deal with conflict in a professional manner and bring peaceful resolutions

Education and/or Experience:

• Associates degree in Recreation, Sports Management, Business Manager or related field
• 3 years experience with coordination of recreation programs
• 3 years supervisory experience

Job Conditions:

• Work is primarily performed in an indoor environment, occasionally outdoors in extreme weather conditions
• Periodic travel to meetings, conferences, and training is required
• Evenings and weekends are required when necessary
• Occasional overtime may be required
• On-call response availability
• Job requires standing, walking, bending, stooping, reaching, sitting, kneeling, use of fingers and hands, grasping, listening and hearing, talking, handling, repetitive motions, lifting, computer work/keyboarding