Centerline Drilling Inc. is seeking a Fleet Coordinator to support and optimize our fleet operations. This position plays a critical role in ensuring our fleet is safe, well-maintained, compliant, and ready to support our projects. You’ll work closely with the General Manager, Shop Manager, and multiple departments to coordinate maintenance, track compliance, and manage day-to-day fleet activities.

Key Responsibilities:

Fleet Maintenance & Tracking:

• Coordinate scheduled maintenance and repairs based on system alerts and inspection results.
• Maintain detailed service histories and fleet records for all assets.
• Manage fleet inventory across tracking systems to ensure accurate and up-to-date information.

Compliance & Reporting:

• Ensure regulatory certifications, vehicle registrations, and permits are current and accurate.
• Prepare and submit required reports, including fuel tax filings, mileage reports, and other compliance documentation.
• Monitor driver safety and compliance using fleet tracking tools.

Administrative Support:

• Oversee contracts for vehicle rentals, hired hauls, and vendor services.
• Manage fuel cards, fleet insurance, rental agreements, and fleet documentation.
• Maintain and update internal records, spreadsheets, and tracking logs.
• Participate in cross-departmental meetings and communicate fleet updates regularly.

Driver & Dispatch Coordination:

• Schedule and coordinate truck drivers to ensure timely project support.
• Arrange hired haul services as needed and prepare related estimates and invoices.

General Fleet Management:

• Conduct internal fleet appraisals and review fleet-related expenses and invoices.
• Provide fleet-related reports and daily updates to management.
• Support emergency fleet needs and respond to urgent issues after hours as required.
• Develop and maintain operational procedures and fleet reference materials.

Qualifications:

• Exceptional organizational skills with a strong attention to detail.
• Ability to follow instructions and take direction effectively.
• Strong communication skills with a proactive, solution-oriented mindset.
• Comfortable working in a fast-paced, team-focused environment.
• Proficient in spreadsheet management and data entry (Excel).

What We Offer:

• Paid Time Off
• Health Insurance
• Employee Assistance Program
• Opportunities for growth and professional development